Executive Assistant & Legal Operations Manager, Office of Legal Affairs in Riverside, California at University of California, Riverside
Explore Related Opportunities
Job Description
Overview
Job ID 38056310
Category Administrative
Organization Chancellor
Department Office of Legal Affairs
Location Main Campus - UCR
Salary $78,200 - $141,400
Date Posted October 8, 2026
Application Deadline Open Until Filled
Schedule 8AM - 5PM
Full/Part Time Full-time(100%)
Level of Supervision Direction
Personnel Program Code Professional & Support Staff
Other Information Qualifies for Employee Referral Bonus: No
UC Internal Job: No
Position Information
Under the general direction of the Chief Campus Counsel, this position provides high-level executive and a comprehensive range of specialized executive-level management and operational support to the Chief Campus Counsel and the Office of Legal Affairs (OLA), and when necessary, provides back-up assistance to the Provost and Chancellor's offices. This position serves as the primary contact for the Office of Legal Affairs, making high-level internal and external contacts of a sensitive nature requiring confidentiality, professionalism, and exceptional discretion, diplomacy, and sound judgment. Working in a fast-paced environment with constantly changing priorities, competing deadlines, and urgent requests, this position serves as the focal point for incoming communications; screens and directs inquiries; manages complex calendars, meetings, and travel; assists with special projects; prepares, edits, and drafts documents; maintains office databases, accounts payable, and electronic files; maintains the orderliness of the reception area; and processes online requests for meeting room reservations, dining services, parking, fleet, printing, and Physical Plant services to support the efficient operation of the Office of Legal Affairs. This position will have access to attorney-client privileged communications, attorney work product, and confidential information regarding the University of California and UCR's management positions in litigation and labor negotiations, grievances and arbitrations, transactions, investigations, and research, and will assist with all internal and external communications from the OLA and retention of outside counsel for such matters. This position also will be expected to review collective bargaining parameters and other confidential and privileged information related to bargaining from the University of California, UCR's Human Resources office, and senior leadership. The position will be expected to apply extensive knowledge of advanced techniques, concepts, and methods and independently manage complex administrative activities for the Chief Campus Counsel as assigned. The position is responsible for a broad range of communication and coordination activities involving UCR management, the University of California, the public, and local, state and federal agencies. In addition, the position will be responsible for independently managing and/or deploying the appropriate resources needed to ensure the accurate and timely preparation of necessary meeting materials, along with creating, editing and reviewing correspondence and presentations. The position will work with the OLA team and other administrators in the University of California and UCR offices to achieve the goals and objectives of the office while maintaining the trust of University of California and UCR management to handle confidential and sensitive information appropriately. This position is highly visible, regularly handles sensitive, confidential, and time critical projects making discretion and diplomacy essential.Please be advised that applicants are required to submit a cover letter and resume for full consideration.The full salary range for the Executive Assistant & Legal Operations Manager, Office of Legal Affairs is $78,200.00 - $141,400.00 annually. However, the expected pay scale for this position is up to $109,800.00 annually. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs. Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.
Requirements
Educational Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
| Experience | Requirement |
|---|---|
| 6 - 10 years of related experience. | Required |
| Previous experience in a law firm. | Preferred |
| Certification | Requirement |
|---|---|
| California Certified Legal Secretary (CCLS) | Preferred |
| Knowledge of federal regulations such as FERPA. |
| Intermediate to advanced knowledge of common organization-specific computer applications. |
| Strong analytical/problem-solving skills. |
| Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well as the Office of the President and external constituencies. |
| Strong skills to communicate and influence effectively with all levels of staff, faculty, alumni/donors, students and external constituents, both verbally and in writing. |
| Small to mid-level project management skills. |
| Advising and counseling skills. |
| Ability to multi-task with demanding timeframes. |
| Ability to use a high level of discretion and maintain all confidentiality. |
| Advanced service orientation. |
| Advanced knowledge of the organization's processes, protocols and procedures. |
| Solid knowledge of common University-specific computer application programs. Advanced knowledge of common University-specific computer application programs. |
| Knowledge of federal regulations such as HIPAA. |
| Knowledge of UC systems, policies, and procedures. |
Additional Information
In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.
UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
- UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
- UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
- UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
- Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
- Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
- UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.
For information about our generous employee benefits package, visit: Employee Benefits Overview