Executive Assistant in New Orleans, Louisiana at The Baptiste Group LLC

Employment Type: Full-Time  
Location: On-site
Travel Requirement: This position is primarily office-based and does not require routine travel. Occasional local travel for meetings or organizational needs may be required.

Position Summary
The Baptiste Group, LLC (TBG) is seeking a highly organized, proactive, and dependable Executive Assistant to the Vice President of Operations. This individual will provide dedicated day-to-day administrative and operational support while helping ensure priorities, deadlines, meetings, and follow-up items are effectively managed. We are looking for more than someone who manages a calendar. The successful candidate will become a trusted extension of the Vice President of Operations - someone who anticipates needs, keeps priorities organized, follows up on commitments, and helps keep day-to-day operations moving forward.

Essential Duties and Responsibilities
Manage the VP of Operations calendar, meetings, appointments, and scheduling.
Track deadlines, assignments, action items, and operational priorities.
Prepare meeting agendas, reports, presentations, correspondence, and other business documents.
Coordinate and follow up with leadership and staff on outstanding assignments and deliverables.
Assist with special projects and operational initiatives.
Coordinate travel arrangements and business logistics as needed.
Maintain organized operational records and documentation.
Communicate professionally with leadership, employees, vendors, and external stakeholders.
Anticipate the VP's needs and proactively address scheduling and operational issues.
Maintain strict confidentiality regarding company, personnel, and business matters
Perform other duties as assigned

Minimum Qualifications
3+ years of executive, administrative, or operations support experience preferred.
Experience directly supporting senior leadership strongly preferred.
Excellent organizational, time-management, and communication skills.
Strong attention to detail and follow-through.
Ability to manage multiple priorities in a fast-paced environment.
Proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams.
Professional, dependable, proactive, and able to exercise sound judgment.
Government contracting or federal program experience is a plus.

Equal Employment Opportunity Statement 
We are an equal opportunity employer and prohibit discrimination based on race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected status under applicable law.