Receptionist in Des Moines, Iowa at GREATER DES MOINES PARTNERSHIP

SUMMARY OF FUNCTIONS: The receptionist creates an inviting environment for patrons arriving and leaving the office. The receptionist’s primary responsibilities include acting as a representative for the entire organization when greeting visitors, ensuring office space is tidy and presentable, supporting Team Member projects as needed and supporting the Administrative Assistant.

SPECIFIC JOB RESPSONSIBILITIES:

• Answers, screens, and forwards incoming calls during business hours.
• Greets and welcomes guests as they arrive to the office providing a friendly and welcoming space.
• Provides basic and accurate information in-person and via phone/email.
• During front desk designated coverage, ensure kitchen and all meeting spaces are set up and cleaned up for any meetings/events held in our spaces on an ongoing and daily basis. Refill waters and check each meeting room & kitchen for cleanliness before each meeting, including making cords/wires hidden so the room looks neat and tidy.
• Provides administrative project support for all departments in the office as needed. Including making nametags and table tents for events.
• Assists with relocation packet preparation and maintains relocation applicant information.
• Assists with data entry in ChamberMaster (CRM) for Investor notes when asked by Team Members.
• Receives, sorts, and distributes daily mail/deliveries.
• Assists Administrative Assistant with inventory and ordering of office supplies and kitchen supplies.
• Assists in coordination and execution of All Team meetings and events.
• Prepare tent and name plates for meetings and offices as requested.
• Maintains team member phone list.
• Assists with meeting room setups and cleanups as needed.
• Acts as back-up to Administrative Assistant for monitoring general information email inbox.
• Support Administrative Assistant adhoc projects as needed.
• Performs other duties as assigned.

QUALIFICATIONS:

Knowledge, Skills, and Abilities

• Strong oral and written communication skills, problem-solving skills, and organizational skills
• High attention to detail.
• Highly self-motivated with the ability to multi-task.
• Capacity to work independently with strong overall organizational and relationship abilities.
• Team player with “we over me” approach.
• Working knowledge of databases and Office365 products, including Outlook, SharePoint, Teams, Excel, PowerPoint and Word.

Education and Experience:

• High school diploma or related experience.
• Minimum of two years’ office experience preferred.