People Experience Coordinator in Martinez, California at Boys & Girls Clubs of Silicon Valley

Location: Martinez, CA (minimal travel within Contra Costa & San Jose region)
Reports To: Sr. People Experience Manager

Position Type: Part-Time, 25hrs/week

About the Role

Are you passionate about creating meaningful and engaging employee experiences? We are seeking a People Experience Coordinator to support the daily operations of our People team and help bring our employee experience to life.

This is a hands-on, detail-oriented role that partners closely with the Sr. People Experience Partner to ensure seamless onboarding, strong administrative support, and a positive, compliant, and people-first workplace. You will play a key role in shaping employees experience and growth within the organization.

Key Responsibilities

HR Operations & Administration

• Support daily HR processes, including onboarding, offboarding, employee data updates, and records retention
• Maintain accurate, organized, and confidential employee records within the HRIS system
• Process employee changes and updates in a timely manner
• Generate reports and assist in tracking key people metrics

Onboarding & Pre-Employment

• Coordinate pre-employment activities, including document collection, verification, and new hire setup
• Manage onboarding workflows, including initiating, tracking, and processing new hire paperwork
• Help deliver a smooth, organized, and welcoming onboarding experience

Employee Support & Experience

• Serve as a point of contact for employee inquiries, ensuring timely and accurate responses or appropriate escalation
• Partner with the Sr. People Experience Manager to interpret and apply policies and procedures
• Contribute to a positive, supportive, and engaging employee experience
• Maintain and distribute HR resources, forms, and internal communications

Compliance, Training & Performance Support

• Track and monitor completion of required trainings and compliance requirements
• Support performance review cycles and ensure timely completion
• Assist with audits and ensure employee files and documentation remain up to date

Recruiting & Coordination

• Support recruiting efforts, including scheduling, participating in interviews, and communicating with candidates
• Help create a positive and seamless candidate experience

Events & Engagement

• Coordinate and support employee events, trainings, and engagement initiatives
• Assist with logistics, including scheduling, materials preparation, and onsite setup

Team Collaboration & Projects

• Identify opportunities to improve HR processes and enhance the employee experience
• Partner with the Sr. People Experience Manager on initiatives and special projects
• Continuously build HR knowledge through training and development
• Provide general administrative support to the People team as needed

Additional Responsibilities:

• Work with HR Staff on special events.
• Additional duties assigned by the manager.

What You Bring

• Minimum of 1 year of HR experience
• Strong organizational and planning skills with exceptional attention to detail
• Ability to manage multiple priorities with accuracy in a fast-paced environment
• Excellent written and verbal communication skills
• Customer-service mindset with a genuine passion for people and culture
• High level of discretion and professionalism when handling confidential information
• Proactive, dependable, and solutions-oriented approach
• Ability to work both independently and collaboratively

Technical Skills

• Proficiency in Microsoft Office Suite
• Experience with HRIS systems (e.g., Paylocity) is a plus

Qualifications

• Associate’s degree in Human Resources or a related field preferred
• Strong interest in building and growing a career in Human Resources

WORKING CONDITIONS:

Boys & Girls Clubs are often stressful, busy, and noisy environments. The People Experience Coordinator is expected to work in situations where many activities take place at the same time.

NOTE:?The above statements are intended to describe the general nature and level of work performed by an employee in this position. These statements are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees in this position.