Sr. Field Inventory Coordinator in Waltham, Massachusetts at VB Spine

Senior Field Inventory Coordinator
Location: Waltham, MA US (50–60% Travel Required)

Company: VB Spine

Looking for a career where your work truly matters? At VB Spine, you’ll be part of a mission-focused team that supports surgeons during life-changing spinal procedures. We’re the largest privately held spine company and among the largest family-owned medical technology companies in the world, dedicated to innovation, surgeon partnerships, and improving patient outcomes in spine care. As a Senior Field Inventory Coordinator in our Field Operations function within the Spine division, you’ll take ownership of end-to-end field inventory management across assigned territories — ensuring accuracy, compliance, audit readiness, and optimal inventory availability to support surgical success.

What You’ll Do:

• Plan, execute, and manage cycle counts and internal inventory cycling across hospitals, branch/hub locations, and office sites in alignment with the inventory roadmap
• Compile, analyze, and maintain accurate inventory data from various sources using inventory systems, tracking tools, and task platforms
• Verify inventory accuracy by reconciling physical counts with system records; investigate discrepancies, determine root causes, and perform adjustments
• Own end-to-end expired inventory resolution — including identification, segregation, disposition, and full system/physical closure
• Manage Return Merchandise Authorization (RMA) processing from initiation through physical return, system closure, and reconciliation
• Serve as the primary point of contact for inventory-related communication with Sales and field partners, resolving issues and escalating as needed
• Dispose of damaged, defective, or nonconforming inventory per procedures and regulatory requirements
• Pack, unpack, receive, count, store, issue, and distribute inventory while maintaining proper storage, labeling, and organization
• Collaborate with Commercial Operations and Sales to optimize inventory levels, utilization, and deployment across territories
• Conduct financial reviews of CER/DAR requests and support period-end inventory reconciliations and reserve analysis
• Provide guidance on lean inventory practices, continuous improvement, and process optimization; support training of others
• Occasionally perform inventory tasks in hospital or operating room environments
• Travel extensively to hospitals, branches, hubs, and other facilities to support counts, RMAs, audits, and cross-location activities

What You Bring:

• High School diploma required; Associate’s or Bachelor’s degree preferred
• 3+ years of relevant experience in inventory management, cycle counting, field operations, or supply chain (medical device experience preferred)
• Valid driver’s license with a good driving record
• Fluency in spoken and written English
• Strong knowledge of inventory tracking, counting principles, controls, and storage/movement methods
• Excellent data integrity, analysis, and reconciliation skills (including Excel proficiency with pivot tables and queries)
• Demonstrated customer service skills and ability to communicate effectively (phone, email, in-person)
• Proficiency in Microsoft Outlook, Excel, Word, Access, and ERP systems
• Ability to teach and train others on inventory best practices
• Strong analytical skills with preference for financial acumen related to inventory valuations
• Effective problem-solving skills and the physical ability to lift, push, pull, and carry up to 50 lbs

Why VB Spine?
We believe in growing talent from within. At VB Spine, join a high-performing team, benefit from peer and executive mentorship, and take ownership of critical field inventory operations that directly enable life-changing spinal procedures across the United States.

Compensation:
Pay for this role is competitive and based on experience, qualifications, travel demands, and performance. The typical pay range for this position is $65,000.00 - $75,000.00 annually, with potential for overtime, travel-related allowances, bonuses, and incentives plus benefits. Final compensation is determined on a case-by-case basis and considers a variety of factors including experience level, skillset, and market conditions.

Benefits include:

• Comprehensive health, dental, and vision insurance
• 401(k) with company match
• Paid time off (PTO) and holidays
• Ongoing training and professional development opportunities
• Opportunity to grow within a fast-paced, dynamic company