Accounts Payable Specialist in Fairport, New York at Spartronics

Spartronics- Accounts Payable Specialist

Location: Fairport, NY | On-Site Corporate Office
Schedule: Full-Time | Monday-Friday
Pay: $25.00-$30.00/hour, based on experience
Department: Corporate Accounting & Finance

About Us

Spartronics helps bring mission-critical technologies to life. We partner with leading companies in Aerospace & Defense, Medical & Life Sciences, and Industrial markets to design, build, and integrate complex electronic products. From PCBA to full system integration, our teams support the entire product lifecycle for technologies that must work the first time, every time.

The Corporate Accounts Payable Specialist will be responsible for processing invoices, managing payments to vendors and T&E reimbursements to employees, reconciling accounts payable transactions, and ensuring compliance with company policies and procedures. This role is critical in maintaining financial records, reconciling accounts, and supporting compliance with internal controls and regulatory standards. This role is expected to collaborate with internal teams and external vendors, utilizing technology to optimize processes and maintain high levels of accuracy and efficiency.

Core Responsibilities:

Invoice Processing:

• Review and verify the accuracy and completeness of vendor invoices and supporting documentation.
• Verify appropriate authorization and coding for all invoices.
• Match invoices with purchase orders and receiving documents.
• Enter invoices into the accounting system for payment processing.

Payment Management

• Schedule and process payments, including checks, electronic transfers and ACH.
• Monitor payment schedules to ensure timely disbursements and avoid late fees.
• Address and resolve payment discrepancies and issues with vendors.

Account Reconciliation

• Reconcile vendor statements to ensure accounts are accurate and up to date.
• Investigate and resolve outstanding balances or discrepancies.
• Assist with month-end closing activities, including reconciliations and accruals.
• Maintain detailed records of transactions and reconciliations.

Compliance and Documentation

• Ensure compliance with company policies, internal controls and regulatory requirements.
• Maintain organized records of invoices, payments and other accounts payable documentation.
• Assist with audit preparation by providing required documentation and explanations.

Process Improvement

• Identify and recommend improvements to accounts payable processes.
• Collaborate with the Controller to streamline workflows and enhance efficiency.
• Stay updated on best practices, changes in accounting regulations and technological advancements related to accounts payable processes.

Required Qualifications and Skills

• Education- Bachelor's degree or Associate's degree in Accounting, Business Administration, or related field preferred; HS Diploma required.
• 2+ years of accounts payable, accounting operations, or similar experience preferred.
• Experience working in a high-volume AP or accounting environment.
• Experience using an ERP or accounting system such as Microsoft Dynamics AX, SAP, Oracle, QuickBooks, or a comparable platform.
• Comfortable using Microsoft Excel and other Microsoft Office applications.
• Understanding of basic accounting principles and AP processes.
• Strong attention to detail and accuracy.
• Ability to organize and prioritize multiple deadlines.
• Strong problem-solving and communication skills.
• Comfortable communicating with suppliers and employees across different departments.
• Experience with reconciliations, month-end activities, or process improvement is a plus.

SKILLS & ABILITIES

• Excellent communication and interpersonal skills for effective interaction with suppliers and internal stakeholders
• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Ability to prioritize tasks and meet deadlines in a fast-paced environment
• Effective written and verbal communication skills
• Ability to work independently as well as collaboratively within a team

Compensation: The anticipated hourly pay range for this position is $25.00-$30.00/per hour. Actual starting pay will be determined based on several factors, including the candidate’s education, level and depth of Accounts Payable experience, relevant industry experience, technical skills, and overall qualifications.

Our Benefits:

• Full range of medical, dental, and vision benefits.
• Flexible Spending Accounts (FSA) for Medical, Dependent Care, and Limited Purpose (dental and vision only)
• 14 days of PTO and 10 Holidays per year
• Company-paid life insurance and disability at 1 times your annual salary at no cost to you, with options to increase coverage amounts
• 401(k) with a 50% company match on employee contributions up to 6%
• Accident, Critical Illness, Hospital Indemnity, and Legal Insurance optional plans
• Employee Assistance Program
• Tuition Reimbursement
• Career growth- Opportunities to expand your accounting knowledge and grow your career within Spartronics and the electronics manufacturing industry.

Ready to Join Us?

If you have Accounts Payable experience and enjoy working in a team atmosphere, we encourage you to apply. Join our Corporate Finance team in Fairport and help support the financial operations behind the mission-critical products Spartronics builds every day.

Spartronics is an Equal Opportunity Employer/Veteran/Disabled and complies with applicable federal Affirmative Action requirements.

This position requires use of information which is subject to the International Traffic in Arms Regulations (ITAR). All applicants must be U.S. persons within the meaning of ITAR. ITAR defines a U.S. person as a U.S. Citizen, U.S. Permanent Resident (i.e. 'Green Card Holder'), Political Asylee, or Refugee. We can not sponsor Visas.