Visitor Engagement Events Coordinator in Pittsburgh, Pennsylvania at University of Pittsburgh

Visitor Engagement Events Coordinator

Admissions & Financial Aid - Pennsylvania-Pittsburgh - (26005374)

Job Summary

Coordinates all event logistics for meetings, conferences, seminars, and special events; arranges logistics related to the facilities, speakers, technology, equipment, transportation, and personnel; and schedules all events. Manages marketing materials, event set ups, and event activities.

Essential Functions

• Provide assistance and support to the Visitor Engagement team in the planning and execution of on and off campus events.
• Coordinates day of event logistics and activities, including set up and take down after completion of event.
• Possess thorough knowledge of complex AV equipment and the ability to operate computers, projector, microphones and other equipment needed for presentations.
• Ability to troubleshoot and solve problems related to AV.
• Lead event scheduling and space reservations for Alumni Hall.
• Assist with monitoring the inventory of recruitment-related materials and other office supplies.
• Performs post-event tasks related to assessing the event’s success; documents issues and identifies improvements for future planning.
• Responds to communications promptly and with professional customer-service skills.

Physical Effort

Must be able to sit or stand for prolonged periods of time. May be required to carry or move items up to 50 pounds.

Assignment Category: Full-time regular

Job Classification: Staff.Events Coordinator

Job Family: Administrative Support

Job Sub Family: Events

Campus: Pittsburgh

Minimum Education Level Required: Bachelor's Degree

Minimum Years of Experience Required: No experience required

Will this position accept substitution in lieu of education or experience: No

Work Schedule: Monday - Friday, 8:30 a.m. - 5:00 p.m., mornings, evenings and weekends will be required

Work Arrangement: Hybrid: Combination of On-Campus and Remote work as determined by the department.

Hiring Range: TBD Based Upon Qualifications

Relocation_Offered: No

Visa Sponsorship Provided: No

Background Check: For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances: The following PA Act 153 clearances and background checks are required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.

Required Documents: Resume, Cover Letter

Optional Documents: Not Applicable