Operations Specialist in Albuquerque, New Mexico at University of New Mexico

Requisition ID: req36856

Working Title:
Operations Specialist

Position Grade:
11

Position Summary:
The UNM Department of Psychiatry & Behavioral Sciences is seeking an Operations Specialist. Our Operations Specialist will be responsible for the design, development and maintenance of projects to improve operational efficiencies across a multi-faceted, multi-division, department with clinical, academic, research, and community missions. Projects may consist of constituent databases, website maintenance, faculty HR and evaluation processes, facility improvements, administrative improvements and process automations. The Operations Specialist will organize and coordinate the implementation of project plans to ensure compliance and timeliness as well as maintenance and improvement of operating efficiency for projects such as clinical contracting, space management, building maintenance and remodeling, and external contracts. The candidate should have a UNM purchasing card or the ability to obtain one and accounting knowledge to budget and reconcile accounts. The ideal candidate will be a supportive team member who: communicates effectively with diverse constituents using multiple platforms; achieves results in a deadline-driven environment; is adept at recognizing inefficiencies and recommending solutions; and flexible with diverse skills in administrative tasks, finance and operational/project flow.

Duties will include:

• Create and maintain Smartsheet dashboards, databases and contact lists
• Support website maintenance
• Project Management
• Meeting coordination and travel arrangements
• Creating marketing materials, brochures, newsletters
• Oversight and coordination of building maintenance
• Space allocation
• Coordinating office supplies and services, telecommunications, surplus management
• File retention management

The Department of Psychiatry & Behavioral Sciences is a multi-division department within the UNM School of Medicine. We provide excellent, innovative education to residents, medical students, and health professionals; the highest quality mental health care to the citizens of New Mexico; and pursue outstanding multidisciplinary research that helps solve important health problems. Find out more here: https://hsc.unm.edu/medicine/departments/psychiatry/

See the Position Description for additional information.
Campus:
Health Sciences Center (HSC) - Albuquerque, NM

Benefits Eligble:
This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.

Department:
Psychiatry Administration (451B)

Employment Type:
Staff

Staff Type:
Regular - Full-Time
Status:
Exempt

Pay:
Monthly: $3,841.07 - $5,148.00, dependent upon education, experience and internal equity

Benefits Eligible:
This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.

ERB Statement:
As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.

Background Check Required:
Yes
For Best Consideration Date:
6/16/2026

Application Instructions:
Only applications submitted throughthe official UNMJobs site will be accepted. If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs to submit an application.

Please supply:

1. Cover letter explaining why qualified for the position, addressing preferred qualifications;
2. Resume;
3. Three professional references, preferably supervisory, with current contact information.

Selected candidate must supply official transcript(s) or proof of meeting minimum job requirements.Minimum Qualifications: High school diploma or GED; at least 7 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications:

• Advanced skills in MS Office, Smartsheet and SharePoint.
• Experience in an academic medical setting.
• Experience with website maintenance (Cascade).
• Demonstrated project coordination and administrativeexperience including purchasing.
• Experience with building and equipment maintenance.
• Accounting experience - budgeting and account reconciliation.
• Strong interpersonal and communication skills and abilityto work effectively and amicably with faculty,staff, and students.
• Demonstrated experience organizing resources andestablishing priorities showing analytical skills and aptitude for resolving inefficiencies.