Administrative Operations Manager in Riverside, California at University of California, Riverside
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Job Description
Overview
Job ID 37538300
Category Administrative
Organization Health Wellbeing and Safety
Department Police
Location Main Campus - UCR
Salary $84,100 - $154,700
Date Posted June 3, 2026
Application Deadline Open Until Filled
Schedule 8AM - 5PM
Full/Part Time Full-time(100%)
Level of Supervision Direction
Personnel Program Code Professional & Support Staff
Other Information Qualifies for Employee Referral Bonus: No
UC Internal Job: No
Position Information
Under the general direction of the Chief of Police, the Chief of Staff is directly responsible for supervising, managing, and coordinating the administrative operations of the Office of the Chief and associated Departmental skilled technical support functions for UCPD. The Chief of Staff directly supervises a wide range of administrative services and operational support activities, including executive support, accounting and payroll oversight, purchasing, budget-related processing, records administration, coordination of staff workflow, crime analysis reporting, property and evidence supervision, and IACLEA Accreditation management. The Chief of Staff functions as a key administrative advisor to Department leadership and is responsible for analyzing and interpreting policies, establishing and maintaining administrative procedures, monitoring internal controls, and ensuring accountability and stewardship of Departmental operational support, financial management, payroll reconciliation, and personnel matters. The position exercises independent supervisory responsibility over skilled technical support staff and/or assigned personnel, including managing workflow, setting expectations, monitoring performance, training staff, resolving operational conflict, evaluating the effectiveness of operations, and recommending performance improvement actions, as necessary to ensure efficient and effective service delivery. The Chief of Staff also serves as the Department’s IACLEA Accreditation Manager and leads accreditation and reaccreditation planning, compliance monitoring, standards implementation, policy coordination, documentation management, and assessment preparation. The Chief of Staff partners with Command Staff and functional unit leaders to ensure professional standard compliance, organizational accountability, continuous process improvement, and operational readiness.The full salary range for the Chief of Staff is $84,100 - $154,700 annually. However, the expected pay scale for this position is up to $120,000 annually. We base salary offers on a variety of considerations, such as education, years of licensure experience, and other business and organizational needs. Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.
Requirements
Educational Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
| Bachelor's degree in business administration, public administration, criminal justice, emergency management, accounting, or a related field, or equivalent combination of education, training, and progressively responsible experience. | Preferred |
| Advanced degree in Accounting, Business, Criminal Justice, Emergency Management, Public Administration, or a related field. | Preferred |
| Experience | Requirement |
|---|---|
| 6 - 10 years of related experience. | Required |
| 6-10 years of experience in law enforcement, public safety, higher education, or a similarly complex environment. | Required |
| Demonstrated experience supervising staff, directing workflow, managing administrative operations, monitoring quality and quantity of work, and ensuring accountability for Department resources. | Required |
| Experience with budget administration, payroll oversight, purchasing, financial processing, internal controls, and administrative resource management. | Required |
| Experience with policy interpretation, process improvement, and implementation of Departmental procedures and operational controls. | Required |
| Experience with access to, interpretation of, and data entry in a law enforcement Computer Aided Dispatch / Records Management System (CAD/RMS). | Preferred |
| Experience managing accreditation, compliance, policy administration, inspection, or audit-related functions, preferably in a law enforcement or public safety setting. | Preferred |
| Experience in crime analysis, crime mapping, property and evidence administration, or related law enforcement support functions. | Preferred |
| Previous supervisory/managerial experience. | Preferred |
| Certification | Requirement |
|---|---|
| IACLEA Accreditation Manager training/certification or ability to obtain within a reasonable period of time. | Preferred |
| Special Condition | Requirement |
|---|---|
| This position has been identified as a Campus Security Authority (CSA) and, as a CSA, persons in this role are required to report crimes, incidents, and disciplinary referral statistics as required by the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (20 USC 1092(f)). | Required |
| Must have the ability to complete and successfully pass law enforcement level background check | Required |
| This position is considered a mandatory reporter under the California Child Abuse and Neglect Reporting Act (CANRA), Penal Code 11164-11174.3, and is required to comply with the requirements set forth in University of California Policy CANRA. | Required |
| Solid knowledge of the organization's processes, protocols and procedures with a focus on budget, account and fund management and/or personnel management within labor contract(s) and personnel policy. |
| Solid knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll. |
| Demonstrated skills in employee supervision and HR administration. |
| Solid knowledge of common organization-specific and other computer application programs. |
| Solid organizational and customer service skills to effectively manage multiple priorities. |
| Solid interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising, and counseling to effectively motivate others. |
| Solid skills to quickly evaluate complex issues and identify resolution. |
| Strong supervisory and leadership skills, including the ability to direct staff, assign work, establish performance expectations, monitor productivity, provide coaching, assess effectiveness, and recommend personnel-related actions. |
| Solid knowledge of administrative operations, including payroll, purchasing, budget tracking, financial processes, records administration, internal controls, and office management practices. |
| Ability to interpret, apply, and communicate organizational policies, procedures, rules, and regulations, and to develop recommendations for administrative and operational improvements. |
| Demonstrated ability to exercise sound judgment, discretion, professionalism, and diplomacy in handling highly sensitive and confidential information. |
| Excellent interpersonal, advising, and relationship-management skills to develop and maintain effective working relationships with leadership, staff, University partners, outside agencies, and members of the public. |
| Strong analytical and problem-solving skills, including the ability to evaluate complex issues, identify alternatives, and implement effective and policy-compliant solutions |
| Expertise using spreadsheet applications, word-processing software, database systems, presentation software, and organization-specific administrative systems. |
| Ability to prepare and deliver presentations, briefings, and training to Department staff, leadership, and community stakeholders. |
| Ability to work independently while also providing effective supervision, coordination, and collaboration across functions and organizational levels. Demonstrated flexibility and adaptability in adjusting priorities, assignments, and operational approaches to meet evolving Departmental goals and service demands. |
| Working knowledge and understanding of the criminal and civil judicial systems. |
| Knowledge and understanding of the reporting requirements and crime categories of the Jeanne Clery Act. |
| Working knowledge of crime analysis and mapping systems. |
| Knowledge of accreditation principles, compliance documentation practices, policy review processes, assessment preparation, and continuous improvement standards, preferably related to IACLEA or comparable public safety accreditation frameworks. |
Additional Information
In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.
UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
- UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
- UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
- UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
- Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
- Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
- UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.
For information about our generous employee benefits package, visit: Employee Benefits Overview