Procurement Manager in Exton, Pennsylvania at The Food Source International Inc

Summary/Objective:
The Procurement Manager has a strong background in procurement, sourcing, and vendor management. Adept at developing and implementing procurement strategies that optimize cost, quality, and delivery timelines while maintaining strong relationships with suppliers. Proven track record in managing procurement processes, negotiating contracts, and ensuring a seamless flow of materials and products to meet organizational needs. Experienced in identifying cost-saving opportunities, driving process improvements, and mitigating risks within the supply chain.

Essential Functions:
Procurement Manager oversees the end-to-end procurement process, including sourcing, negotiating contracts, and managing vendor relationships to ensure cost-effective, high-quality materials and services. Develop and implement procurement strategies aligned with company goals, maintaining optimal inventory levels and minimizing supply chain disruptions. Collaborate with internal teams to forecast demand, plan purchasing needs, and ensure timely delivery of materials. Monitor supplier performance, resolve issues, and conduct regular evaluations to ensure compliance with quality standards and contract terms. Analyze market trends and supplier capabilities to identify opportunities for cost savings and process improvements, while mitigating risks to the supply chain. Ensure compliance with procurement policies, industry regulations, and ethical sourcing practices.

Responsibilities/Skills/Abilities:
• Utilizes independent judgment to assess supplier capabilities, negotiate terms, and make strategic procurement decisions that align with organizational objectives and market conditions.
• Has authority to make decisions on supplier selection, contract terms, pricing negotiations, and inventory management strategies to ensure cost-effective and efficient procurement processes.
• Manage and oversee the entire procurement process, including supplier selection, negotiation, and purchasing.
• Develop and execute procurement strategies that align with company goals, optimizing cost, quality, and delivery.
• Monitor supplier performance, resolve issues, and maintain strong, collaborative relationships with key vendors.
• Collaborate with internal departments (e.g., production, sales, and finance) to determine material needs and ensure timely delivery.
• Conduct market research to identify potential suppliers, evaluate bids, and secure the best pricing and contract terms.
• Maintain accurate records of procurement activities, contracts, and supplier agreements.
• Analyze procurement data to forecast demand, manage inventory, and optimize resource allocation.
• Ensure compliance with procurement policies, industry regulations, and sustainability practices.
• Implement continuous improvement initiatives to streamline procurement processes and reduce costs.
• Negotiate and manage contracts, ensuring compliance with legal and regulatory requirements.
• Strong analytical skills to evaluate supplier performance, assess market trends, and make data-driven decisions.
• Detail-oriented with a focus on maintaining accuracy and quality in procurement processes.
• Ability to adapt to changing market conditions and business needs, while maintaining strategic procurement goals.
• Excellent communication and interpersonal skills to collaborate with internal teams and external vendors.
• The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.
Work Experience Requirements:
• 5 – 7 years of experience in procurement and/or supply chain management, logistics, or operations.
• 2 – 3 years of experience in a leadership or managerial role.
• Experience in manufacturing with a strong understanding of supply chain processes, inventory management, procurement, and logistics.
• Proficiency in analyzing procurement data, market trends, and supplier performance to inform strategic decision-making.
Experience identifying procurement risks and developing strategies to mitigate potential supply chain disruptions.

Education/Knowledge Requirements:
• Bachelor’s degree with a focus in supply chain or related field of study.

Reports To: Director of Operations

Supervisory Responsibilities:
Procurement Manager is responsible for hiring and training departmental supervisors, ensuring they are equipped to lead their teams effectively. Procurement Manager will be involved in overseeing the daily workflow and schedules of the department to ensure operations run smoothly and efficiently. The Procurement Manager conducts timely and constructive performance evaluations to provide feedback and support employee development. Additionally, the Procurement Manager handles employee discipline and termination in compliance with company policies, maintaining a fair and consistent approach to workforce management.

Physical Requirements:
• Work involves sitting most of the workday greater than 50% of the time. Walking and standing are
• Ability to sit or stand for extended periods while managing operations, attending meetings, or working at a desk.
• Occasional need to lift and carry materials or equipment weighing up to 25 pounds.
• Ability to move and navigate through warehouse or operational environments, including climbing stairs or walking long distances as necessary.
• Ability to operate standard office equipment such as computers, telephones, and other technology tools, as well as equipment related to supply chain operations.
• Ability to perform tasks requiring manual dexterity, such as using a computer or conducting inspections of physical inventory.
• Occasional travel to supplier sites or warehouses, which may require the ability to walk, stand, and navigate diverse environments.

Work environment/Hours:
• The work environment: temperature, noise level, inside or other factors that will affect the person's working conditions while performing the job.

• Full-time, Office hours are typically 8:30-5:00pm, Monday-Friday with occasional overtime.

Travel:
Percentage of travel time expected for the position where the travel occurs, such as locally or in specific countries or states, and whether the travel is overnight.

EEO:
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity or any other characteristic protected by the law.