Content Manager, Conferences & Events at American Association of Motor Vehicles – Arlington, Virginia

Position Summary:

We are seeking a highly organized and detail-oriented Content Manager to oversee all programmatic aspects of our meetings and conferences. This role is integral to ensuring a seamless experience for attendees, speakers, and program staff. The ideal candidate will possess excellent written skills, thrive in a fast-paced environment, be organized and detail oriented, have the ability to juggle multiple projects and deadlines, and be passionate about delivering the content for high-quality, well-coordinated events.

Essential Duties and Responsibilities

Works with the primary conference or meeting business owner and primary meeting manager owner to execute on the following:

• Serve as the primary liaison for the program development and execution for all assigned conferences
• Schedule, organize, and lead meetings throughout the planning cycle
• Collect and manage detailed program content, including session descriptions and speaker information, and compile into comprehensive program documents
• Collaborate with website staff to ensure all program details are accurately and promptly posted to conference websites
• Review and edit all attendee communications related to conference programming
• Oversee signage production for all conferences, ensuring accurate and timely delivery
• Manage the development and content uploading for the mobile app used at conferences
• Collect PowerPoint presentations from all speakers and consolidate them into master presentation decks
• Create session navigation slides and templates for use during conferences
• Write facilitator scripts and session introductions to ensure consistency and professionalism across sessions
• Travel to conferences as needed to manage on-site programmatic execution
• Produce speaker tent cards and other supporting materials as required

Direct Reports:

None

QUALIFICATIONS

Formal Education:

Bachelor’s Degree. Equivalent work experience may be substituted for the degree.

Knowledge, Skills, and Abilities Required:

• Proven ability to manage multiple projects and deadlines simultaneously in a dynamic environment
• Exceptional written and verbal communication skills
• Strong attention to detail and organizational skills are a must
• 3-5 years experience with program and/or meeting management, particularly in a conference or large-scale event setting
• Proficiency in Microsoft Office (especially PowerPoint), and familiarity with content management and mobile event platforms
• Comfortable working independently as well as collaboratively across teams

Disclaimer Statement: The preceding job description has been written to reflect management’s assignment of essential functions. It does not prescribe or restrict the tasks that may be assigned.

AAMVA is an Equal Opportunity Employer—M/F/D/V