Executive Assistant at Pediatrix Medical Group – Sunrise, Florida

Requisition ID: 2025-51069
Location: US-FL-Sunrise
Position Type: Full Time
HR Rep / Recruiter: Marcia Harrison
Contact: marcia.harrison@pediatrix.com

Responsibilities

The Executive Assistant is responsible for performing a variety of clerical functions and office support activities for executives to facilitate the efficient operations of the office. This includes assisting multiple executives with a high level of ethical standards in a manner that reflects positively on the organization. In addition, the incumbent is expected to handle sensitive matters with confidentiality and discretion. This position will also be responsible for special projects, managing calendars, and maintaining strong customer service and partnerships with all levels of the organization.

• Manages complex calendars and schedules, with constant monitoring, and resolving any scheduling issues. Alerting Executive to any foreseeable conflicts with travel, PTO, or meetings.
• Conserve the Executive’s time by reading, researching, collecting, and analyzing information that comes to the Executive’s attention.
• Serves as primary information resource regarding department policies, procedures, and operational functions.
• Arranges complex travel and accommodations.
• Composes correspondence, prepares electronic office forms (expense reports, check request, charitable contributions, IT requests, etc.). As well as disseminates messages, emails & documents appropriately.
• Maintains communication with administrative staff ensuring all upcoming meetings requiring C-Suite executives are on all necessary calendars.
• Creates, updates, and/or edits presentations.
• Coordinates meetings and special events, creating agendas, ordering lunch, etc., on-site, or remote.
• Works with IT to ensure meetings rooms are prepared for any large in-house meetings.
• Completes special projects as assigned.
• Provides coverage to other Executives and assistants as needed.
• Flexible hours as dictated by the needs of the business.

Qualifications

Education/Experience:

High school diploma or equivalent.

Notary Pubic License is a plus

5+ years of related experience working in an executive assistant role supporting VP Executives and above required.

Knowledge/Skills:

Excellent verbal and written communication skills

Excellent planning and time management skills with the ability to prioritize

Excellent attention to detail.

Software:

Advanced knowledge of Concur, PowerPoint and MS Office (Outlook, Word, Excel, and PowerPoint)

Knowledge of Visio and SharePoint including MS Planner and MS Project a plus

Local Candidates Only: travel to Sunrise Corporate Office may be required for support, meetings, and lunch set up/clean up when senior executives are on-site.

Benefits and Compensation

Benefits for Full Time employees and qualified dependents:

• Medical, Prescription, Dental, Vision Insurance
• Progyny Fertility Benefits
• Livongo Diabetes Management
• Teladoc Health and Second Opinion Services
• Smart Shopper
• 401(K) Thrift Program & Sharing Plan**
• Employee Stock Purchase Plan (ESPP) – 15% discount*
• Basic Employee; Spouse; Child Life Insurance
• Accidental Death and Dismemberment (AD&D)
• Employee Optional Life and AD&D
• Short & Long Term Disability
• Pre-Tax Health Savings Accounts (HSA)
• Employee and Dependent Flexible Spending Account (FSA)
• Family Medical Leave Act (FMLA)**
• Parental Leave Benefit
• Sick Pay Bank
• Employee Assistance Program (EAP)**
• Group Aflac Policies
• Identity Theft Protection
• Employee Charitable Fund
• Care.com
• Various Discount Programs

*Part Time Regular employee classifications also receive this benefit

**Available to part-time regular and part-time casual employees aged 21 and over

About Us

Pediatrix Medical Group is one of the nation’s leading providers of highly specialized health care for women, babies and children. Since 1979, Pediatrix has grown from a single neonatology practice to a national, multispecialty medical group. Pediatrix-affiliated clinicians are committed to providing coordinated, compassionate and clinically excellent services to women, babies and children across the continuum of care, both in hospital settings and office-based practices. The group’s high-quality, evidence-based care is bolstered by significant investments in research, education, quality-improvement and safety initiatives.

Please Note: Fraudulent job postings/job scams are becoming increasingly common. All genuine Pediatrix job postings can be found through the Pediatrix Careers site: www.pediatrix.com/careers.

#LI-Remote

Pediatrix is an Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

#NCL
#CL