Administrative Assistant - Legislative Services in Whistler, British Columbia at RESORT MUNICIPALITY OF WHISTLER

Situated within the shared, unceded territory of the L̓il̓wat7úl (Líl̓wat People) and Sḵwx̱wú7mesh (Squamish People), the Resort Municipality of Whistler (RMOW) is a vibrant destination resort community, local government organization and leader in providing municipal programs, services, progressive planning and infrastructure. The RMOW is a high-performance municipal organization and significant tourism economy serving a community of 15,000 permanent residents and over three million annual visitors. Whistler’s vision is to be a place where our community thrives, nature is protected, and guests are inspired.

The Legislative Services department has an opportunity for qualified individuals to apply for the Administrative Assistant position. Reporting to the Municipal Solicitor and Corporate Officer, this position offers 72 hours bi-weekly starting as soon as possible.

The Administrative Assistant role provides administrative support to the Legislative Services Department (LSD) through the administration, collection, maintenance and retrieval of permanent physical and electronic legal records and corporate documents. The role is involved in coordinating the Community Enrichment Program, overseeing the organization-wide grant program, acting as the recording secretary for the Governance and Ethics Standing Committee of Council, preparing official documents for signing, coordinating the LSD training sessions and supporting the general administration of core services delivery of the LSD. This position also assists the Council Coordinator with Council Meeting tasks, including preparing the Council package and meeting coordination/preparation. This role also supports with organizing events, conferences and elections, as required.

Qualified candidates possess a grade 12 diploma and courses in Administration, Local Government Management and/or Records Management supplemented by at least 3 years of experience in a similar role. Qualified candidates also possess strong proficiency with Microsoft Office, SharePoint Online, Agresso and Adobe Acrobat Pro; knowledge and experience with formal filing systems, records and information management principles and practices; some knowledge of public administration and of the Local Government Act and Community Charter; and the ability to apply LGMA records management best practices and train others. Previous experience in a local government setting and knowledge of the Whistler resort community are considered an asset.

The successful candidate demonstrates excellent verbal and written communication skills and is a professional and helpful individual with a high degree of tact, diplomacy, and discretion with the ability to maintain confidentiality. Also, they have proven abilities to handle urgent requests and work within firm deadlines. The successful candidate demonstrates commitment to promoting a diverse and inclusive workplace and will create and maintain effective working relationships with others while contributing to a positive environment. The starting wage for this role is $34.87 per hour. As a requirement of the position, the successful applicant must provide a satisfactory Police Information Check prior to beginning employment.

Posting No. 040-26 | Deadline for applications is May 25, 2026

We thank all applicants for their interest however, only those candidates selected for further consideration will be contacted.

The Resort Municipality of Whistler is committed to being an equal opportunity employer who embraces and respects diversity.