Office Assistant at Nakazdli Whuten – Fort St. James, British Columbia

Job Title: Office Assistant (Health)

Location: Fort St. James, Nak’azdli Whut’en Health Center

Number of Positions: 1

Employment Type: Casual

Reporting Manager: Health Manager

Wage: $21.05 to $ 24.34 an hour based on experience

About Us

Nak'azdli Whut'en is a proud Dakelh First Nation located near Fort St. James, British Columbia. Our community is deeply rooted in Dakelh culture, language, and values, emphasizing a connection to the land and a commitment to the well-being of our people. We are dedicated to creating inclusive and supportive services that reflect our culture and respect the unique perspectives and needs of our members. At Nak'azdli Whut'en, we strive to provide community-focused health and social services that uphold Indigenous values and address the distinct challenges facing our community.

Job Summary

The Office Assistant (Health) provides essential administrative and program support to the Nak’azdli Whut’en Health Centre and multiple health programs. This role supports daily operations, staff coordination, records management, and community health programming to ensure efficient, organized, and professional service delivery. The successful candidate will be a dependable team player who can contribute immediately while maintaining strict confidentiality and professionalism.

Key Responsibilities:

Administrative & Office Support

• Provide front-line administrative and reception support for the Health Centre
• Manage scheduling, calendars, meeting coordination, and correspondence
• Prepare letters, memos, notices, reports, and other documents
• Perform data entry, photocopying, filing, and general administrative duties
• Maintain accurate, confidential client, program, and departmental records
• Develop and maintain organized filing and records management systems
• Order, receive, and manage office supplies and administrative forms

Program & Departmental Support

• Support program staff and the Administrative Assistant with organization, documentation, reporting, and tracking
• Assist multiple departments with administrative and program-related tasks
• Provide backup support to the Patient Travel Program, including coverage during staff absences or conflicts of interest
• Assist with organizing and facilitating Health Centre events, workshops, and community functions
• Maintain office and community bulletin boards, ensuring information is current and organized
• Prepare and submit monthly community events calendars for website posting

Communication & Professional Conduct

• Communicate professionally with staff, community members, and external partners by phone, email, and in person
• Use sound judgment, discretion, and professionalism at all times
• Maintain strict confidentiality in accordance with policies, the Oath of Confidentiality, and Code of Ethics
• Perform additional duties as assigned

Required Qualifications & Skills

Education & Experience:

• High school diploma plus relevant post-secondary training or certifications.
• Demonstrated experience in office administration (health, social services, or public sector experience preferred)

Skills & Abilities:

• Strong organizational, scheduling, and document management skills
• Ability to support multiple programs and departments simultaneously
• Ability to work independently with minimal supervision and follow through on tasks
• Proficient in Microsoft Office and standard office technology
• Clear written and verbal communication skills
• Ability to work cooperatively in a team environment
• Physically capable of performing job dutiesPhysically capable of performing job duties.

Certifications & Requirements:

• Foodsafe Certification
• Oath of Confidentiality (to be signed)
• Code of Ethics (to be signed)
• Valid BC Class 5 Driver’s License with access to a reliable vehicle
• Annual Driver’s Abstract required
• Criminal Record Check and Vulnerable Sector Clearance (bi-annually)

Working Conditions:

• Frequent computer use and long periods of sitting.
• Manual dexterity to operate office equipment.
• Communication with the public via phone, email, and in-person
• Occasional meeting attendance and presentation delivery

Compensation & Benefits

• Competitive salary based on experience and qualifications
• Comprehensive benefits package including:
  • Extended health and dental coverage
  • Pension contributions
  • Clinical supervision and peer support
  • Professional development and training allowance
  • Employee wellness supports

Hours of Work

Hours and days of work will vary and are not guaranteed – this is casual, on-call work on an as-needed basis.

Indigenous Commitment Statement

"Nak'azdli Whut'en is committed to fostering a culturally safe and inclusive work environment that reflects the values, traditions, and aspirations of Indigenous peoples. We actively encourage and prioritize applicants from First Nations, Metis, and Inuit communities.to apply. We recognize the importance of cultural knowledge and experience, and we honor and respect Indigenous ways of knowing and being."

Application Instructions

Nak’azdli Whut’en offers the opportunity to lead with purpose and create meaningful change for our community. As Office Assistant (Health) you will have the chance to shape the future, empower a talented team, and build a legacy that reflects our values and aspirations. If this aligns with your career goals, we encourage you to apply directly through our job posting. You can also send us an email with your resume, cover letter and three references at jobs@nakazdliwhuten.ca