Executive Assistant at Distinction LLC – Memphis, Tennessee

About Distinction LLC

Distinction, LLC is a Mississippi-based small business that offers management in Professional Services, Training and Development, and Educational Administration. Distinction excels at managing environments that connect systems, organizations, and people.

Distinction's Executive Leadership Team has worked throughout the United States, leading organizations and positively impacting thousands of individuals who receive specialized training to reach individual goals and programmatic outcomes.

Today, the company provides its services to the U.S. Department of Labor's Job Corps program and contracting partners, while seeking to partner with other agencies. Distinction is 8(a) and HUBZone certified by the U.S. Small Business Administration.

About the Role

We’re looking for a highly organized, strategic, and proactive Executive Assistant to partner directly with our CEO. This is not a traditional administrative role. This is a high-impact position for someone who thrives in fast-paced environments, anticipates needs before they arise, and keeps everything (and everyone) moving forward. The Executive Assistant must be located in Memphis, TN.

What You’ll Do

· Maintain accurate, up-to-date financial records across corporate operations

· Manage and optimize the CEO’s calendar, priorities, and daily workflow

· Coordinate meetings, briefings, and executive-level communications

· Prepare reports, presentations, and key materials for internal and external stakeholders

· Serve as a liaison between the CEO and leadership team, staff, and partners

· Track high-priority initiatives and ensure follow-through across departments

· Anticipate needs, solve problems proactively, and remove obstacles before they escalate

· Train and develop junior admin staff

· Support special projects and strategic initiatives

· Complete adhoc projects as assigned – such as personal events and/or family needs.

What We’re Looking For

· Highly organized with exceptional attention to detail

· Exceptional organizational and time-management skills

· Strong written and verbal communication abilities

· High level of discretion and professionalism

· Ability to manage competing priorities with confidence

· Proactive mindset

· Comfortable working closely with senior leadership

· 4 or more years of experience in an administrative role supporting C-level executives

· Proficiency with office productivity tools and an aptitude for learning new systems

· Strong attention to detail with the ability to see the bigger picture

· Social media proficiency

· Located in Memphis, TN

· Bachelor’s degree in Business Administration or equivalent experience

Why Join Us?

· Be part of a mission-driven organization that creates real impact

· Work alongside a collaborative and supportive leadership team

· Gain exposure to federal contracting and complex financial operations

· Opportunity to grow and shape processes in a scaling organization

The Bottom Line

As the CEO’s right hand, you’ll play a critical role in managing priorities, streamlining operations, and ensuring leadership can stay focused on big-picture strategy and growth. You’ll be at the center of decision-making, communication, and execution across the organization.

If you’re someone who thrives behind the scenes but drives everything forward, loves bringing structure to complexity, and wants a front-row seat to leadership and strategy, then this role is for you.