Safety and Compliance Administrative Coordinator at Quality Enterprises USA – Naples, Florida

Quality Enterprises is looking for a Safety & Compliance Administrative Coordinator. The Safety & Compliance Administrative Coordinator provides administrative and organizational support to the Safety Department. This role assists with documentation management, training coordination, incident reporting support, and daily safety -related administrative tasks. The position ensures accurate recordkeeping, timely follow-up, and effective communication between the Safety Department and other departments .

Benefits

1. Competitive Pay
2. Paid Holidays & PTO
3. Medical and Dental Insurance
4. Vision, Accident, Critical Illness, and Hospitalization Insurance Options
5. Short-Term Disability (Company-Paid)
6. Life Insurance (Company-Paid)
7. Additional Voluntary Life Insurance Options
8. 401K with company contribution match
9. Career Advancement Opportunities
10. Positive Work Environment

Essential Responsibilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

1. Maintain and organize safety records, files, and documentation.
2. Assist with the record keeping and tracking of workers’ compensation, auto insurance, and other

insurance claims; work with insurance agencies to efficiently resolve open claims.

1. Assist with scheduling meetings, training, inspections, and appointments.
2. Process internal safety forms, reports, and follow-ups.
3. Support data entry and maintain updated logs in company systems.
4. Assist in collecting and reviewing safety documentation.
5. Coordinate and track employee safety training and certifications.
6. Monitor compliance deadlines and follow up with supervisors.
7. Support safety communications and distribute materials.
8. Provide daily administrative support to the Director of Safety and Compliance and Safety Team.
9. Assist with vendor coordination and general safety initiatives.

Qualifications:

1. High school diploma or equivalent required; associate or bachelor’s degree in occupational health and

safety preferred.

1. Experience handling workers’ compensation and auto insurance claims.
2. Experience communicating with insurance agents throughout the claim resolution process.
3. Administrative experience in civil construction or related industry.
4. Strong organizational and communication skills.
5. Ability to maintain confidentiality and accuracy.
6. Proficiency in Microsoft Office (Word, Excel, Outlook).
7. Bilingual (English/Spanish) preferred.

Working Conditions and Physical Requirements:

1. Must be able to move light objects weighing up to 15 pounds.
2. This role involves long periods of time sitting at a desk or table or while intermittently sitting or standing.
3. This role involves outdoor work at construction jobsite.

Quality Enterprises USA, Inc. (QE) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.