Fleet Manager at City of Banning – Banning, California

Job Purpose/Summary
Under general direction of the Public Works Director/City Engineer, plans, prioritizes, assigns, supervises and administers all operations associated with the repair and maintenance of the City's fleet of vehicles and equipment. Position also oversees transit services.

Performance Expectations

• Leadership: Contributes to a positive work culture consistent with the City of Banning Leadership Philosophy, actively welcomes new approaches to public service and supports change and process improvements at all levels within the organization.
• Management: Able to independently assess and organize personal work performance while contributing to the overall organization.
• Teamwork: Demonstrates ability and willingness to work collaboratively with a team.
• Communication: Communicates effectively with peers, supervisors, subordinates, and individuals to who service is provided.

Essential Functions

• Manages City fleet maintenance services in order to ensure Public Health & Safety.
• Develops, interprets and implements Department policies, goals and objectives.
• Develops and manages annual department budget.
• Manages daily operations to promote an efficient, safe and cost effective environment.
• Tracks inventory and billing to ensure effective use of budget expenditures.
• Monitors department compliance with purchasing guidelines and regulations.
• Conducts quality control and safety inspections of fleet inventory.
• Assure that the City's fleet asset management program is implemented and accurate in order to provide the director with analysis and reports.
• Provide various reports to other departments as necessary.
• Provides technical and mechanical assistance to workers.
• Coordinate with contractors in providing contract services; solicit and collect bids according to City policies for large repairs.
• Prepare specifications for vehicle and equipment purchases.
• Communicates with vendors and contractors as necessary.
• Monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures.
• Performs final test drives following fleet and vehicle repairs.
• Selects, assigns, evaluates and manages fleet maintenance work activities.
• Prioritizes, schedules and delegates work assignments of fleet maintenance staff.
• Identifies and implements new employee and on-going staff training programs.
• Assist the director in the development and administration of a fleet and equipment replacement policy and fund.
• Monitor and control supplies and equipment; order parts and supplies.
• Responsible for overseeing the maintenance and operations of all of the fueling stations.
• Provides mentoring for employees to promote professional growth and high morale.
• Establishes and maintains uniform practices and policies for an effective preventive maintenance program.
• Assures the operation of the public transportation system is both cost effective and efficient.
• Makes recommendations for commencement, improvement, modification, or elimination of transit routes and service.
• Attends and investigates accidents in its area of responsibility or as assigned.
• Receives and responds to incidents and accidents; gathers information, takes photos and assists passengers or patrons and staff; obtains accident reports from public safety agencies.
• Provides operational statistics, to ensure information is properly entered into the Trans Track System.
• Responsible for ensuring employees have documented certification for various aspects of job assignments, including general mobility and regulatory functions and requirements specific to company vehicles operated for transit drivers.
• Directs activities related to dispatch, routing and tracking transportation vehicles.
• Provides contract administration oversight and management of transit-related professional service contractors and consultants, monitoring performance and ensuring adherence to contract requirements.
• Participates in the development of short and long-range transit plans.
• Represents the City's transit system with other governmental agencies, regulatory bodies, contractors, consultants, civic groups and concerned citizens.
• Seeks revenue enhancing opportunities for the City's transit system, such as advertising services, and recommends the necessary changes to pursue those opportunities.
• Assists in the development of long-term capital improvement plans.
• Performs other duties as assigned or required.

Knowledge of:

• City, County, State and Federal statutes, rules, regulations, ordinances, codes, administrative orders and other operational guidelines and directives.
• City organization, operations, policies and procedures.
• Structure, organization and interrelationships of City departments, agencies and related governmental agencies and offices affecting assigned functions.
• Management and/or supervision principles.
• File and records management principles.
• Inventory control methods and techniques.
• Bookkeeping and accounting procedures and principles.
• Principles, practices and functions of fleet operations and services.
• Developments, practices and terminology of fleet operations.
• Equipment and supplies used in fleet maintenance.
• Federal, State, regional, and local laws, regulations, and guidelines related to operating municipal transit systems.
• Materials and equipment typically used in a municipal transit system.
• Federal Transit Administration (FTA) regulations related to grant applications and grant management, including Section 5307 grant funding requirements and best grant management practices.
• The Federal Americans with Disabilities Act (ADA) regulations related to the accessibility of transit services, including complementary paratransit requirements.
• The State Transportation Development Act (TDA) regulations related to farebox recovery standards, performance requirements, and general provisions applying to recipients of State funding

Ability to:

• Read, understand, interpret and apply relevant City, County, State and Federal statutes, rules, regulations, ordinances, codes, administrative orders, policies and procedures and other operational guidelines and directives.
• Assess and prioritize multiple tasks, projects and/or demands.
• Work within deadlines to complete projects and assignments.
• Establish and maintaining effective working relations with co-workers, staff, vendors, contractors, visitors, the general public and others having business with the City of Banning.
• Operate a personal computer utilizing a variety of software applications.
• Analyze operational problems, evaluating alternative solutions and adopting effective courses of action.
• Prepare clear and concise reports, correspondence and other written materials.
• Establish and maintain cooperative working relationships with those contacted in the course of the work.
• Exercise sound independent judgment within general policy and administrative guidelines.
• Administer safety programs and emergency operating procedures.
• Understand oral and written instructions.

Minimum Qualifications
An Associate's degree in Business Administration, Management or related field AND ten (10) years of vehicle and equipment maintenance experience that includes five (5) years of management and/or supervision. A Bachelor's degree is highly desirable. Experience in transit operations desirable.

License and Certification Requirements

• Must have at the time of application and must maintain a Class B California Commercial Driver License and current D.O.T. medical certificate.
• Certified Automotive Fleet Manager certification is highly desired.
• Successful completion of a pre-employment background check.

Tentative Recruitment Schedule

• Recruitment Opens: March 20, 2026
• Final Filing Date: April 10, 2026, at 11:59 PM PST
• Application Screening: April 13-15, 2026
• Panel/Departmental Interviews: Week of April 27, 2026

Working Conditions
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Work is primarily performed in an office which is busy, oriented to public service and subject to occasional work interruptions. Noise level in the work environment is usually moderately loud. Occasional attendance at meetings before or after regular work hours is required.

Physical Requirements
The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to walk, sit, talk, and hear. The employee is occasionally required to use hands to finger, handle, feel or operate objects, tools, or controls and reach with hands and arms. The employee is occasionally required to climb, balance, stoop, kneel, crouch, or crawl.

The employee must regularly lift and/or move up to ten (10) pounds, frequently lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus.