Project Administration Manager in Rock Island, Illinois at Accord Federal Services LLC

Company Summary

Accord Federal Services, LLC is a veteran owned government contracting firm located in Knoxville, TN. Our core area of business is facility management and maintenance of federal government properties. We have been in operation for over thirteen years and have existing contracts at locations across the country.

Position summary

The Administrative Manager works in the PMO under the supervision of the PM and performs human resource, personnel security, budget and purchasing management, and other project administrative support functions. Job tasks may include interviewing applicants, obtaining references, recommending placement, personnel records, coordinating reports, performance evaluations, employee hiring and discipline, resolving grievances, development, training, and certification record management. The Administrative Manager oversees personnel security, project budgetary management, and together assist the PM with all administrative and personnel actions and reports. A minimum of five (5) years of experience in a related field or education equivalent is required.

Key Responsibilities

• Manage and oversee Administrative aspects of the Rock Island Arsenal, IL contract for Accord Federal Services.
• Liaison between government agencies, teaming partners, and Accord corporate leadership.
• Maintain cost accountability while working within the confines of the contract and Accord accounting department.
• Ensure all contract requirements listed in the scope of work are adhered to.
• Review and approve payroll.
• Accurately track Accord employees time worked on specific jobs/tasks.
• Accurately track compensation for all Accord employees, specific to each job.
• Ability to navigate government contracting and payment websites.

General Requirements

• Proficient with Accounting and Human Resource software.
• Proficient with MS Office software suite.
• Proficient with personnel, security, procurement, and inventory management data base and reporting software.
• Communicating with Supervisors, Peers, or Subordinates. Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
• Communicating with People Outside the Organization. Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.
• Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.
• Evaluating Information to Determine Compliance with Standards. Using relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.
• Resolving Conflicts and Negotiating with Others. Handling complaints, settling disputes, and resolving grievances and conflicts, or otherwise negotiating with others.
• Prepare research or technical reports, prepare documentation for contracts, transactions, or regulatory compliance.
• Manage clerical or administrative activities, explain regulations, policies, or procedures.

Education and Citizenship Requirements

• Required: Minimum four-year college degree from an accredited educational institution, recognized by the U.S. Department of Education in an applicable field.
• Required: US nationality/citizenship and residence, with verbal and written fluency in English.
• Required: Clean background check dating back 7 years.
• Required: Ability to pass a pre-employment drug screen and must participate in the company random drug test program.