Department Coordinator in Valhalla, New York at Westchester Medical Center

Job Summary: The Department Coordinator will support the department and division's leadership team with academic and administrative needs to assist the physicians and clerical team with program needs. The Department Coordinator will also coordinate the daily activities for the Department of Medicine, Division of Hematology/Oncology.

Responsibilities:

• Scheduling meetings and coordinating with schedules to book conference rooms, setting up teleconferences and preparation of materials and binders.
• Keeping up with ordering of supplies for administrative office and leadership team.
• Coordination of the daily activities for the Department of Medicine, Division of Hematology/Oncology.
• Work with the Residency and Fellowship Coordinator(s) to provide ad hoc support.
• Assist with the recruitment efforts of the department including interview arrangement, credentialing and onboarding.
• Daily Check in with Residency and Fellowship Coordinator(s) (upcoming meetings, issues etc.), where appropriate and requested
• Daily census capture and sharing through EMR review, data review and collaboration with physician and administrative leadership
• Keep active record of physician and APP state license, DEA, NIHSS, etc. is up to date.
• Save CME credits in an electronic forum – accessed through EEDs/AAN/AHA (or appropriate databases).
• Order office supplies through an online venue, like Staples.
• Assist with IT equipment procurement, other procurement and supply ordering needs.
• Assistant to the Division/Section Chief of Hematology/Oncology, departmental and divisional physician section chiefs or other key stakeholder (as assigned) and administrative leadership
• Keep all calendars, passwords and memberships up to date for assigned physicians and staff.
• Schedule/Coordinate meeting conferences and provide A/V support for virtual meetings and conferences (at Skyline, NYMC Campus, Bradhurst and WMC Campus).
• Facilitate catering requests as requested and approved
• Facilitate reimbursement requested captures for licenses, conferences, memberships etc.: “Travel and Expense Reimbursement Form” needs to be filled out and sent to the manager.
• Manage and maintain WMC travel expenses
• Work on the coverage (Inpatient, Consult, and Outpatient) schedule with physician leads and/or designee along with an administrative team.
• Monthly meeting assistance for scheduling and meeting minutes not captured.
• Other duties as assigned

Qualifications/Requirements:

Experience: 1-2 years in administration, required.

Education: Associate’s degree, required. BS/ BA, preferred.

Licenses / Certifications: N/A

Other:

Special Requirements: good communication and computer skills