Accounting Assistant – Accounts Payable & Payroll in Canton, Ohio at Brookside Country Club Inc

Job Title: Accounting Assistant – Accounts Payable & Payroll

Reports To: Controller

Position Summary:

The Accounting Assistant – Accounts Payable & Payroll is responsible for managing vendor payments, maintaining accurate accounts payable records, and supporting full-cycle payroll processing. This role ensures compliance with financial policies, timely payments, and accurate employee payroll and benefits administration.

Key Responsibilities:

Accounts Payable

• Create and maintain vendor records, including W-9 documentation and credit applications
• Process and enter vendor invoices after obtaining appropriate departmental approvals
• Prepare and distribute weekly check runs, including mailing payments
• Upload and approve positive pay files through the bank portal
• Process manual payments and corporate credit card transactions
• Maintain and organize vendor files, including annual file creation and archiving
• Administer and process year-end 1099 forms
• Maintain independent contractor records and compliance documentation
• Track and maintain sales and use tax records

Payroll Administration

• Process biweekly payroll accurately and on time
• Review and verify employee time reporting and payroll data
• Manage employee lifecycle processes, including new hires, rehires, and terminations
• Create and maintain employee personnel files
• Conduct background checks and ensure compliance with hiring requirements
• Monitor employee eligibility for benefits based on hours worked
• Administer employee benefits, including medical, dental, vision, life insurance, COBRA, and 401(k) plans
• Process biweekly 401(k) allocations and employee data transmissions
• Manage year-end payroll processes, including W-2 preparation and distribution

General Administrative Duties

• Order and maintain office supplies and printing materials
• Manage postage machine operations and related supplies
• Coordinate service and maintenance for office equipment
• Provide administrative support to the Controller and General Manager

Qualifications:

• Associate or bachelor’s degree in accounting, Finance, or related field preferred
• 2+ years of experience in accounts payable and/or payroll processing
• Knowledge of payroll regulations, tax reporting, and compliance requirements
• Experience with accounting and payroll systems preferred
• Proficiency in Microsoft Office, especially Excel
• Strong attention to detail, organization, and time management skills
• Ability to handle confidential information with discretion

Work Environment:

• Office-based position with regular interaction across departments
• Requires adherence to payroll and accounts payable deadlines