Aquatics Coordinator at Metropolitan YMCA of the Oranges Inc – East Orange, New Jersey

POSITION SUMMARY:

Under the general direction of the Aquatics and Youth Sports Director of the East Orange YMCA, the Aquatics Coordinator will assist with the overall daily operation of the Aquatics Department. Major areas include, but are not limited to, coordinating staf f schedules, ensuring policies, and procedures are followed. The Aquatics Coordinator is required to assist in the operation of the aquatics programs in compliance with YMCA best practices.

ESSENTIAL FUNCTIONS:

• Assist with recruitment, train, schedule personnel and volunteers as needed.
• Ensure staff certifications are current and keep accurate records.
• Assist the Maintenance Director in conducting and ensure proper maintenance of facilities.
• Comply with all regulations, policies, work procedures and instructions.
• Comply with all safety rules and use of all appropriate safety equipment.
• Assist in the marketing and distribution of program information.
• Assist Aquatics to develop and monitor program budget to meet fiscal objectives.
• Respond to all aquatics inquiries and complaints in a timely manner.
• Participate in the Association Aquatics Quality Team.
• Communicate efficiently and effectively in order to ensure parents and families are fully engaged with programs.
• Compile program statistics. Monitor and evaluate the effectiveness of and participation in programs.
• Order and purchase supplies within the confines of the Department budget.
• Attends staff meetings and trainings as scheduled.
• Follows all YMCA policies, rules, regulations and procedures, including emergency and safety procedures. Completes incident and accident reports as necessary.
• Performs other duties as assigned.

OTHER DUTIES:

• Serve as a member of the Key Staff team which includes Director on Duty, regular meeting attendance and participation at branch and Association-related special events.
• Participate in and support the Annual Support Campaign and play a leadership role in this campaign at the YMCA.
• Maintain professional and courteous demeanor, and positive attitude when dealing with staff, parents or members.
• As a member of key staff, share responsibility for the administration of the success for the overall Branch performance and help maintain a positive image for the YMCA.
• Demonstrate and model the YMCA’s four core values of Caring, Honesty, Respect, and Responsibility.
• Exhibit professional behavior in a manner consistent with the best interest of the Association, so as not to bring discredit to the Association.
• Strong organizational skills, detail oriented, and planning skills.

YMCA COMPETENCIES (Leader):

Mission Advancement: Accepts and demonstrates the Y’s values. Demonstrates a desire to serve others and fulfill community needs. Recruits volunteers and builds effective, supportive working relationships with them. Supports fund-raising.

Collaboration: Works effectively with people of different backgrounds, abilities, opinions, and perceptions. Builds rapport and relates well to others. Seeks first to understand the other person’s point of view, and remains calm in challenging situations. Listens for understanding and meaning; speaks and writes effectively. Takes initiative to assist in developing others.

Operational Effectiveness: Makes sound judgments, and transfers learning from one situation to another. Embraces new approaches and discovers ideas to create a better member experience. Establishes goals, clarifies tasks, plans work and actively participates in meetings. Follows budgeting policies and procedures, and reports all financial irregularities immediately. Strives to meet or exceed goals and deliver a high-value experience for members.

Personal Growth: Pursues self-development that enhances job performance. Demonstrates an openness to change, and seeks opportunities in the change process. Accurately assesses personal feelings, strengths and limitations and how they impact relationships. Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology.

DIRECT REPORTS:

Pool deck supervisor, Lifeguards, Group instructors.

MINIMUM REQUIREMENTS/QUALIFICATIONS:

• Bachelor's degree (or equivalent) in Physical Education, Recreation, Sports Management or related area.
• At least four years working experience in the Aquatics field.
• One year of supervision experience in a pool facility is preferred.
• First Aid, CPR,Lifeguard certifications required.
• Strong communication skills, both written and verbal.
• Strong time management and organizational skills.
• Experience with relevant software applications such as Microsoft Office.
• Ability to exercise effective independent judgment and sound decision-making.
• Ability to maintain confidentiality.
• Ability to work as a member of the team, provide high quality customer service, and maintain productive relationships with other agencies, YMCA members, and staff is essential.

PHYSICAL DEMANDS:

Sufficient strength, agility and mobility to perform essential functions and to supervise program activities in a wide variety of indoor and outdoor locations.

EFFECT ON END RESULTS:

The Program Coordinator fills a vital role for the YMCA staff team. The effectiveness of the incumbent will be determined by the degree to which the following goals are met:

• YMCA programs are provided in a safe, nurturing and positive environment.
• Problems regarding program function, space usage or scheduling are minimized through regular communications.
• Annual performance goals are met.
• The program promotes the core values of the YMCA and staff act as role models for members and participants.
• The East Orange YMCA programs will be known as a leader in the community which provides professional, high quality programs.
• The East Orange YMCA’s aquatics programming will be known as positively impacting the lives of adults and youth in the community.

This job description does not list all the duties of the job. You may be asked by supervisors or managers to perform other duties. You will be evaluated in part based upon your performance of the tasks listed in this job description.

The employer has the right to revise this job description at any time. The job description is not a contract for employment, and either you or the employer may terminate employment at any time, for any reason.