Assistant Director of Human Resources Management at Village of Hoffman Estates – Hoffman Estates, Illinois

Under the supervision of the Director of HRM, the Assistant Director plans and monitors the functions of the Human Resources Management Department. This position performs a variety of administrative and technical functions, ranging from routine to complex, in areas of risk management, employee training, leave management and legal compliance. Performs responsible and confidential administrative human resource functions. Supervises and coordinates the daily activities of the Human Resources Management Department. The Assistant Director responds to and interacts with residents, employees, and/or others within and outside the organization in a courteous, professional, and effective manner. HOURS AND SCHEDULE 40 hours per week, Monday – Friday 8:00a.m. – 5:00p.m., and as necessary to fulfill the duties of the position. COMPENSATION 2026 Full Salary Range: $99,865 - $141,808 Offer DOQ The Village offers a comprehensive benefits package including medical, dental, and vision insurance coverage (also available to dependents), flexible spending account, and voluntary participation in a deferred compensation program. Benefits program also includes 8 paid holidays with 4 additional floating holidays, paid vacation and sick time accrual, professional development, vehicle allowance, and participation in the Illinois Municipal Retirement System (IMRF)

#	ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES	FREQUENCY
1	Manages all Village risk management functions including but not limited to workers’ compensation administration, safety, policies to prevent injuries to employees and loss prevention. Identifies areas of needed insurance coverage and claims administration services. Oversees random drug testing program and other required compliance testing.	Daily 20%
2	In conjunction with the Director of HRM, plans, and monitors the functions of the Human Resources Management department and serves as a resource to departments on policy interpretation and assists them with personnel practices, performance, work injuries, loss control, safety and disciplinary issues.	Daily 15%
3	Responds professionally and respectfully to inquiries from employees and the public as a representative of the Human Resources Management Department; answers questions regarding procedures and locates information regarding contracts, correspondence, benefits, human resource schedule, pay ranges, and other matters; when appropriate, refers questions of policy and administration to the Director of HRM.	Daily 15%
4	Participates in the investigation of property damage and personal injury accidents; ensures that claim documents are completed and timely filed, and that the claims administrator properly handles claims.	Weekly 25%
5	Develops and oversees the Employee Professional Development Training Program. Researches training topics and speakers along with online-training options.	Monthly 15%
6	Ensures compliance with applicable State and Federal laws. Reviews and analyzes changes in laws and recommends changes or updates in Village Policy to the Director.	Weekly 10%
7	Prepares complex reports and studies of departmental activities for decision-making purposes. Keeps Director of HRM informed of ongoing employee issues, questions on policies and procedures, and any critical issues that require intervention or possible attention by the Village Manager.	Weekly 10%
8	Oversee the annual comprehensive salary analysis of comparable public and private sector employees and submit recommended modifications to the Village position classification and compensation program.	Annually 20%
9	As a member of the negotiation management team, provide statistical analysis of union compensation and benefit market trends of comparable union contracts as part of the labor negotiation process. Actively participate in discussion during negotiation prep meetings, bargaining caucus and present information during negotiations sessions when required.	Annually 20%
10	Responsible for filing system for correspondence, records, forms, and confidential personnel records including insurance coverages.	Daily 10%
11	Works with Director to develop department performance measures and department budget.	Quarterly
12	Operates and properly maintains all tools and equipment needed to perform the essential job functions and responsibilities listed above while adhering to all safety rules and practices.	Daily 100%

JOB NO.	OTHER RELATED DUTIES
1.	Serves as the Department Director in the absence of the Director of HRM.
2.	HRM Department backup FOIA Officer.
3.	Acts as witness and note taker in meetings between Director of HRM and employees regarding matters of discipline, complaints and performance.
4.	Attends IPBC meetings in the absence of the Director.
5.	Provides backup to and for HR Generalists of Human Resources Management Department.
6.	Follows Village-wide and departmental safety rules and practices.
7.	Performs other duties, tasks, and responsibilities as assigned.

SUPERVISORY RESPONSIBILITIES

	None required
X	Supervisory responsibilities are required to be carried out in accordance with the organization's policies and applicable laws. (List specific responsibilities below) Supervises and coordinates the activities of the HRM Generalists

EDUCATION, EXPERIENCE, AND COMPUTER SKILLS
The designated education and experience levels best describe the minimum requirement needed to fulfill the essential job functions. However, any combination of equivalent education or experience may be considered.

	High school education with vocational training
	High school diploma or general education degree (GED)
	Two or more years of college coursework in related field
	Associate's degree (A.A.) from two-year college or technical school
	Bachelor's degree (B.A.) from four-year college or university
X	Master's degree (M.A.)
	Doctoral degree (PhD)
	Degree or coursework should be in: HR Management, Public Administration or related field
	Certificate Required: SHRM CP or SCP

	No prior experience or training required
	Six months to one year related experience
	One to two years related experience
X	Two to four years related experience
	Four to ten years related experience

X	Experience in supervisory capacity 4 to 6 years
X	Experience in management capacity 2 to 4 years preferred
	Must meet the requirements as set by the Fire & Police Commission

X	Entry and processing of data
X	Word Processing data
X	Spreadsheet software
X	Database software
X	Specialized applications: Microsoft Office Suite required BS&A ERP a plus

LICENSES/CERTIFICATES

• Valid Class D Illinois Driver's License

COMMUNICATION SKILLS

	Basic skills	Ability to read, comprehend, listen to and follow basic verbal or written instructions and provide appropriate feedback. Ability to read, comprehend and/or create routine correspondence and memos using proper spelling, grammar, punctuation and sentence structure. Ability to effectively convey information one-on-one or to small groups of employees or customers.
	Intermediate skills	Ability to read, comprehend, listen to and follow complex verbal or written instructions from multiple sources. Ability to provide appropriate feedback by asking probing questions and/or suggesting alternative approaches. Ability to read, comprehend, create and explain to others complex correspondence, reports and/or manuals. Ability to convey procedures and policies one-on-one or in groups to employees or customers.
	Advanced skills	Ability to read or interpret all types of documents including safety rules and regulations, and procedure manuals. Ability to create and edit reports and correspondence from varied source material using appropriate style and format. Clearly convey instructions to employees or team. Ability to speak clearly and effectively before groups of customers answering questions appropriately.
X	Business skills	Ability to read, research, and analyze general business periodicals, professional journals, technical reports, finance documents or government laws and regulations. Ability to write reports, business correspondence, manuals and draft policies and procedures. Ability to effectively make presentations and respond to questions from groups of managers, customers, citizens, or other agencies.
	Specialized skills	Ability to read, analyze and interpret professional, scientific, or technical manuals, procedures, plans, schematics, maps, blueprints, licenses, and/or legal documents. Ability to respond to inquiries from managers, customers, business community or regulatory agencies. Ability to draft responses to complex or technical issues and/or effectively present technical concepts or information to managers, customers, or other agencies in concise understandable terms.

FOREIGN LANGUAGE SKILLS - COPY AND PASTE FROM JOB DESCRIPTION, EDIT ACCORDINGLY

X	A Plus
	Preferred
	Required Required language:

To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. The required competencies listed below are representative of the knowledge, skills, and/or abilities required for successful job performance.

•Ability to lead, direct, motivate, train, supervise, counsel and discipline others.
•Experience in benefit administration and wellness concepts programs.
•Knowledge of risk management functions and training/professional development.
•Knowledge of principles, procedures and methods used in human resources administration.
•Interpret and administer federal, state and local laws relating to human resources issues.
•Knowledge of training techniques and resources.
•Effective skills in oral and written communications.
•Experience with labor negotiations a plus.
•Ability to multi-task and cope with numerous interruptions.
•Ability to remain calm in stressful situations.
•Ability to make objective decisions using sound judgment.
•Ability to give presentations to groups for informational and instructional purposes.
•Ability to develop written policy.
•Maintain strict confidentiality; protect the privacy of all employee information in accordance with Village policies, procedures and practices as required by federal and state law.