Administrative Assistant at Holy Family Catholic Church Kansas City – Kansas City, Missouri

This position provides a full range of clerical/administrative functions in support of the pastor and parish staff.

Essential Duties:

· Greet visitors, answer phones and provide hospitality set-up for meetings.

· Prepare weekly bulletins and bulletin inserts.

· Maintain and coordinate parish calendar with staff.

· Maintain weekday Mass schedule and Mass intentions.

· Provide support for baptism preparation and maintain all sacramental records.

· Provide data entry and word processing support for all staff.

· Assist in maintenance of church management and contribution software programs.

· Assist with content across digital channels: website, digital sign, social media platforms, online giving and event forms, email marketing, etc.

· Handle outgoing and incoming mail.

· Maintain inventory and purchase office/hospitality supplies and office equipment supplies.

· Maintain and schedule ministries through ministry scheduling software.

· Assist in preparation of the annual spirituality report.

· Provide support for maintaining contribution records and providing donor statements.

· Support development and stewardship projects and workflows.

· Act as staff liaison to parish organizations as assigned.

Knowledge, Skills and Abilities:

· Exercise strong verbal and written communication skills.

· Maintain confidentiality.

· Build constructive working relationships within a diverse parish.

· Promote a sense of collaboration and teamwork.

· Manage multiple tasks.

· Show attention to detail.

Basic Qualifications:

· Proficiency in keyboarding, data entry, Microsoft software.

· Basic knowledge of bookkeeping.

· Ability to easily grasp new software applications.