Special Events Coordinator at City of Port St. Lucie – Port St. Lucie, Florida

The City of Port St. Lucie is an equal opportunity employer.

This position requires the applicant to successfully pass a drug screening.

This position is considered an "Essential Position" for the purpose of Emergency Management. Emergency duties will be assigned as needed. This position requires 24 hours a day, 7 days per week availability during City of Port St Lucie emergencies, as determined by City Administrators, Emergency Manager or City Officials.

ESSENTIAL RESPONSIBILITIES

The list of essential duties and responsibilities is not exhaustive, and the hired employee may be expected to perform additional employment related tasks as needed to accomplish specific projects or assignments.

· Keeps the mission, vision, and values of the City of Port St. Lucie at the forefront of decision making and action; builds strategic and collaborative relationships and interacts with others in a way that builds confidence and trust; provides excellent customer service by taking action to accomplish objectives, maintains high levels of work and productivity by generating innovative solutions to work situations.

· Provides daily support to the Special Events Director, Administrator, and Project Manager by helping carry out directives, timelines, tasks, and goals.

· Assists with new and existing City events such as veterans' ceremonies, memorials, festivals, concerts, pop-ups, groundbreakings, ribbon cuttings, and other community events.

· Assists with the preparation of event budgets in coordination with the Special Events Division.

· Assists with monitoring and tracking all event related expenditures to ensure fiscal responsibility and compliance with approved financial plans, City procurement policies, and contractual obligations.

· Assists with researching emerging trends, event innovations, and community interests to develop fresh, engaging, and relevant event concepts.

· Assists with analysis of the full lifecycle of new event development, including concept creation, community and market research, feasibility analysis, timeline planning, operational logistics and on-site execution.

· May assist with negotiating contracts for outside services associated with special events, within the City's procurement policies.

· Assists with event financing including set-up, new vendors, processing check requests, preparing and finalizing contracts, invoicing and reporting.

· Assists with the preparation and compilation of post-event reports for all City run events, including detailed analysis of attendance, budget performance, operational outcomes, and public feedback.

· Maintains the special events calendar, responds to emails sent to Special Events inbox, and responds to Special Events requests from 1PSL and City departments.

· Assists with the department's content for the Special Event website, assisting Communications with updates for the Special Events web pages. This includes updating the website and other social media with event photos, blurbs, announcements, and more to facilitate successful and quality events.

· Works special events as assigned, including nights, weekends, and holidays.

· May assist with supervising volunteers.

· Other duties as may be assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE

Graduation from an accredited college or university with a bachelor's degree is required. Minimum one plus years of responsible work experience in planning special events preferred.

A comparable amount of training, education or experience may be substituted for the minimum qualifications.

CERTIFICATES, LICENSES, REGISTRATIONS

· Possession of valid driver’s license and maintenance of clean driving record required with the ability to obtain a valid Florida driver’s license within 30 days from date of hire.

KNOWLEDGE, SKILLS, & ABILITIES

· Knowledge of philosophy and objectives of special events planning for a municipal agency.

· Ability to present ideas and recommendations clearly and concisely in writing and orally.

· Knowledge of the methods and procedures involved in budget preparation and administration.

· Knowledge of the Department and City’s policies, procedures, and practices.

· Ability to plan, organize, schedule, and monitor volunteers as well as progress of various events.

· Proficiency in Microsoft Suite including Word, Excel, and PowerPoint.

· Ability to speak confidently to various audiences.

· Ability to establish and maintain effective working relationships with other employees, citizens, and businesses to promote a positive image of the City.

· Ability to focus on the positive in every situation.

· Ability to model respect for individuals, teams, and the organization.

· Ability to stay centered when challenged.

· Ability to communicate effectively in writing and orally.

· Ability to work under pressure and meet short deadlines.

· Ability to follow through with assigned tasks.

· Ability to establish and maintain the trust and confidence of the department and public

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, talk, hear, and use hands to finger, handle, or feel. The employee is frequently required to walk and reach with hands and arms. The employee is occasionally required to stand and stoop, kneel, and crouch. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly exposed to outside weather conditions that may be adverse and extreme (heat, humidity, cold, rain, etc.). The employee is frequently exposed to noise, dust, fumes, airborne particles, and uneven surfaces.

The noise level in the work environment is usually moderate to loud. The office environment is fast paced.

Documentation Requirements

Please Read Carefully

Applicants, including City of Port St Lucie employees, must upload and submit attached copies of their education credentials with the employment application. Please be sure to attach all required documents to your employment application each time you apply. Uploaded documents remain in your online profile, but they will not attach automatically, and you will be deemed ineligible without the proper documentation.

ALL DOCUMENTS SUBMITTED MUST BE CLEAR, LEGIBLE, AND IN PROPER FORMAT.

THE FOLLOWING DOCUMENT(S) ARE REQUIRED AT THE TIME OF APPLICATION AND ARE ACCEPTABLE FORMS OF PROOF:

1. Proof of education in the form of a diploma, degree, or transcripts. Foreign diplomas/degrees must be submitted with a credential evaluation report from an approved credential evaluation agency*. Translations of diplomas/degrees are not accepted. Audit/Academic reports are not accepted as substitutions for college transcripts.
2. Driver's License: A Valid Driver's License from any state (Equivalent to a State of Florida Class E) may be utilized upon application; however, within thirty (30) days from the date of hire, a State of Florida Driver's License (Class E or higher) must be presented.

*Approved Credential Evaluation Agencies:

Credential evaluation reports showing the United States equivalency for academic credentials earned in other countries may be provided by:

• An accredited four-year college or university in the United States, OR
• A current member of the National Association of Credential Evaluation Services (NACES), OR
• A current member of the Association of International Credential Evaluators (AICE), OR
• A recognized Professional Organization

For an additional list of approved credential evaluation agencies, visit the Florida Department of Education

It is the applicant's responsibility to ensure that all required documents submitted with the employment application are in a format that is acceptable, clear, and legible for eligibility determination or risk being disqualified.

Applicants, including City of Port St Lucie employees, must completely detail their work experience on the employment application or risk being disqualified. Resumes will not be reviewed in place of the employment application.

It is the applicant's responsibility to update their online profile with personal data, work experience, education, and certifications when submitting application(s); failure to do so may result in disqualification.