Part-Time Billing and Accounting Coordinator at SSH Real Estate – Greater Philadelphia, Pennsylvania

SSH Facilities, is a dynamic and innovative, full-service HVAC and building services company providing comprehensive, reliable, and cost-effective building maintenance and HVAC solutions serving Eastern Pennsylvania, New Jersey, Delaware and Maryland. With offices in West Chester and Willow Grove, PA, SSH Facilities has an exciting opportunity for a Part-Time Billing and Accounting Coordinator.

We are currently seeking a Part-Time Billing and Accounting Coordinator that would be responsible for generating accurate billing for HVAC service, repair, and maintenance work, while also supporting Accounts Payable and Accounts Receivable workflows. This role involves working closely with technicians, service managers, the accounting team and division leadership to ensure all billable items are properly recorded using industry-specific software. The ideal candidate would be detail-oriented, pro-active and comfortable speaking with a variety of employees across the organization to ensure accurate and timely billing.

Essential Functions and Responsibilities:

• Create and process detailed invoices for HVAC jobs and projects
• Review technician work orders and job tickets for billing accuracy and completeness
• Enter and track billing data using industry-specific software
• Handle purchase management and credit card reconciliation
  • Reconcile technician credit card activity and vendor invoices.
• Communicate with division leadership, service managers, dispatchers, and field technicians to clarify billing details
• Maintain organized records of billed jobs and support weekly invoicing processes
• Resolve billing discrepancies and respond to client inquiries professionally and promptly
• Assist with collections and follow-up on outstanding invoices
• Support finance and operations teams with additional administrative tasks
• Must be able to work at our West Chester office for 20-25 hours per week

What We Offer:

• Competitive compensation based on experience
• A family-first work environment
• Ability to work a flexible schedule
• Excellent opportunities for growth
• Paid time off & holidays

Qualifications:

• 5+ years of billing and/or accounting experience (HVAC industry preferred)
• Experience with service-specific software (e.g., ServiceTitan, FieldEdge, or similar) and SAGE is a plus
• Strong attention to detail and accuracy in data entry and billing
• Excellent communication and customer service skills
• Proficient in Microsoft Office, especially Excel and Outlook
• Ability to take ownership of billing work and work in a metrics driven environment