Administrative Assistant Program Prevention in Detroit, Michigan at Alternatives For Girls

Job Summary:

The Administrative Assistant – PREIS supports AFG’s mission, and performs a variety of general office and secretarial duties in support of AFG’s prevention, youth development and academic enrichment programs.

Key Responsibilities:

• Responsible for general office duties such asansweringphones,making copies,assistingvisitors, data collection,maintainingdepartmentrecordsand schedulingmeetings.
• Ensure data entry of allpreventionactivities,includingschoolandparticipantcontacts.
• Participate in theevaluation of community outreach to high-risk youth in the community.
• Supportefforts to recruitnew participants through the schools. Assistwith distribution of marketing and program materials.
• Contact and meet with parents to secure consent for their child(s) program participation.
• Make certain food andsupplies areavailable duringgroupsessions.
• Operate office equipment. Schedule equipment maintenance and order supplies.
• Generate monthlyreconciliationand ad hoc reports.
• UseMicrosoftsoftware applications (primarily,word processingandspreadsheets)
• Perform otherduties,as assigned.

Demonstrated Abilities:

• Intermediate typing/data entry skills of at least 45 wpm
• Solid organizational skills and the ability to manage multiple priorities
• Goodtime-managementand attention to detail and accuracy
• Demonstrated reliability and attendance

Acquired Knowledge:

• Requires aHigh School diploma(withsome college coursework inasocialwork or human servicesfieldpreferred)and 6-12 months ofadministrative supportexperience
• Prior experience working with youth who are juvenile offenders, runaways, homeless or involved in high-riskbehaviorsthat can lead toHIV/STI transmissionis strongly preferred
• Mustpossessa current driver’s license,a good drivingrecord and reliability transportation
• Requiresgoodcomputer software andstrongdata entry skills
• Bilingual in English and Spanish would be helpful