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Project Coordinator in Maple Shade, New Jersey at Shields Facilities Maintenance LLC

NewJob Function: Admin/Clerical/Secretarial
Shields Facilities Maintenance LLC
Maple Shade, New Jersey, 08052, United States
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Job Description

The Project Coordinator keeps projects on schedule, on budget and fully documented by supporting the Project Manager from preconstruction through closeout. You will be the central point of contact between the field, PM team, subcontractors, suppliers and clients.

Key responsibilities

Scheduling and coordination

  • Build, maintain and update project schedules; flag delays to the Project Manager early.
  • Coordinate subcontractors, suppliers and inspections so work proceeds in the right sequence.
  • Schedule and run project meetings, and record and distribute meeting minutes and action items.
  • Prepare, track and log RFIs, submittals, shop drawings and change orders.
  • Support with invoicing and closeout procedures
  • Maintain current drawings, specifications and project files, digital and physical.
  • Track permits, licenses, certificates of insurance and lien waivers.
  • Assemble closeout packages: punch lists, warranties, O&M manuals and as-built drawings.
  • Support cost tracking against budget and help prepare monthly progress billings.
  • Issue purchase orders and subcontracts, and track material orders and deliveries.
  • Review and code invoices, and reconcile them against contracts and change orders.
  • Serve as the day-to-day contact for clients, suppliers and subcontractors.
  • Visit jobsites occasionally to verify progress, take photos and support the Project Manager.
  • Assist in preparing weekly progress reports for internal teams and clients.

    • Required qualifications

  • 2+ years of experience in construction project coordination, project administration or a similar role.
  • Ability to read and interpret construction drawings and specifications.
  • Working knowledge of RFIs, submittals, change orders and construction contracts.
  • Proficiency in Microsoft Office, especially Excel and Outlook.
  • Strong organization skills and the ability to manage several projects and deadlines at once.
  • Clear written and verbal communication with PM team, field crews, clients and design teams.
  • Valid driver's license and reliable transportation

    • Preferred qualifications

  • Experience on commercial, multifamily or institutional projects of $1M+.
  • Hands-on experience with Smartsheet, Procore, Autodesk Construction Cloud, Adobe or Microsoft Project.
  • Familiarity with job costing in Sage, Viewpoint or similar accounting software.

    • Job Location

    Maple Shade, New Jersey, 08052, United States

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