Administrative Assistant in Valley Stream, New York at International Shoppes LLC

We are proud to operate across some of the nation's busiest and most dynamic airports, serving travelers from coast to coast. Our current locations include New York’s John F. Kennedy International Airport (JFK) in Terminals 1, 4, and 5; Washington Dulles International Airport (IAD) in Terminal B; Baltimore/Washington International Thurgood Marshall Airport (BWI) in Concourse A-B; Bradley International Airport (BDL) in Connecticut’s Main Terminal; and Houston’s George Bush Intercontinental Airport (IAH) in Terminal D.

As part of our continued growth and expansion, we are excited to welcome several newly acquired operations to our network, including Daniel K. Inouye International Airport (HNL) in Honolulu, Kahului Airport (OGG) in Maui, and additional operations at JFK Terminal 4.

This expanding footprint reflects our commitment to delivering exceptional service in premier travel destinations across the United States. With a presence spanning major metropolitan hubs and world-renowned island gateways, we are excited about the future and the opportunities ahead for both our team members and the travelers we serve.

Administrative Assistant – Food & Gifts

Position Summary

The Administrative Assistant – Food & Gifts provides administrative support to the Food & Gifts department by coordinating purchasing documentation, maintaining product and vendor records, and supporting daily departmental operations. This position works closely with internal teams and external vendors to ensure accurate, timely, and efficient execution of purchasing and merchandising activities.

Key Responsibilities

• Provide administrative support to the Food & Gifts team.

• Prepare, process, and maintain purchase orders, vendor records, and product documentation.

• Coordinate communications with vendors regarding orders, pricing, deliveries, and product information.

• Maintain accurate item, pricing, and inventory data within company systems.

• Generate reports and assist with data analysis to support purchasing and merchandising decisions.

• Coordinate meetings, calendars, travel arrangements, and departmental correspondence.

• Assist with seasonal product launches, promotions, and special projects.

• Maintain organized departmental files and ensure documentation is complete and accurate.

• Collaborate with cross-functional teams, including Merchandising, Operations, Finance, and Distribution, to support departmental objectives.

• Perform other administrative duties and projects as assigned.

Qualifications

• Associate's degree or equivalent administrative experience; Bachelor's degree preferred.

• Minimum of 2 years of administrative experience, preferably in retail, merchandising, purchasing, or a related field.

• Proficiency in Microsoft Office, including Excel, Word, and Outlook.

• Experience with ERP or inventory management systems is preferred.

• Strong organizational, communication, and interpersonal skills.

• Demonstrated ability to manage multiple priorities with a high degree of accuracy and attention to detail.