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Regional Administrative Support in Fort Lauderdale, Florida at American Compliance Technologi

NewSalary: $22.00 - $24.00/hr
American Compliance Technologi
Fort Lauderdale, Florida, 33309, United States
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Job Description

JOB SUMMARY: The Regional Administrative Support position provides administrative, operational, and project support to regional offices, project teams, and corporate departments. This role serves as a central point of contact for employees, visitors, vendors, and clients while ensuring efficient office operations, project administration, communication, and document management.

The ideal candidate is detail-oriented, adaptable, customer-focused, and capable of managing multiple priorities across departments and locations.

DUTIES & RESPONSIBILITIES:


Administrative & Office Support

  • Serve as the first point of contact for employees, visitors, vendors, and clients by answering phones, greeting visitors, and directing inquiries appropriately.
  • Coordinate incoming and outgoing mail, packages, courier services, and document distribution.
  • Maintain reception areas, conference rooms, office supplies, and common office areas in a professional manner.
  • Coordinate meetings, conference room schedules, travel arrangements, lodging, vehicle rentals, catering, and office events.
  • Draft, proofread, edit, maintain, and distribute correspondence, reports, presentations, and other business documents.
  • Provide administrative support to multiple offices, departments, and managers as needed.
  • Project & Operations Support
  • Support Project Managers and Operations teams with project documentation, scheduling, permit applications, bid packages, subcontractor records, and client files.
  • Maintain project, vendor, subcontractor, permit, and client records and databases.
  • Coordinate equipment, materials, office supplies, vehicle scheduling, and vendor communications.
  • Request vendor and subcontractor quotations and maintain pricing information and supporting documentation.
  • Assist with emergency response documentation, agreements, permits, and related administrative requirements.


    • Financial & Payroll Support

  • Coordinate approvals and documentation for purchase orders, payables, contracts, expense reports, and credit applications.
  • Collect, review, and submit timesheets and supporting payroll documentation to Accounting and Human Resources.
  • Assist with invoicing, billing support, customer setup documentation, recurring invoices, and other financial administrative functions.
  • Serve as a liaison between regional offices and Corporate departments to facilitate administrative and documentation needs.


    • General Responsibilities

  • Maintain professional communication with employees, clients, vendors, subcontractors, and management.
  • Maintain confidentiality of sensitive employee, client, financial, and company information.
  • Support process improvements and administrative best practices across regional offices.
  • Assist with special projects and perform other duties as assigned.

    • REQUIRED SKILLS & ABILITIES:

  • Strong customer service, interpersonal, written, and verbal communication skills.
  • Excellent organizational, time-management, and multitasking abilities.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams, and PowerPoint) and Adobe Acrobat.
  • Ability to prepare, proofread, maintain, and organize professional documents and records.
  • Strong attention to detail, accuracy, problem-solving, and follow-through.
  • Ability to work independently while supporting multiple departments, managers, and office locations.
  • Ability to maintain professionalism, discretion, and confidentiality.

    • EDUCATION & EXPERIENCE:

  • High School Diploma or GED required.
  • Minimum three (3) years of administrative, office support, project support, or related experience preferred.
  • Experience supporting multiple departments, managers, or office locations preferred.
  • Experience in environmental consulting, construction, engineering, industrial services, or a related industry is preferred.
  • Bilingual (English/Spanish) preferred.

    • SOFT SKILLS & PHYSICAL REQUIREMENTS:

  • Ability to sit, stand, walk, bend, reach, and perform general office duties throughout the workday.
  • Ability to lift and carry office supplies and materials up to 30 pounds.
  • Ability to operate standard office equipment, including computers, telephones, printers, and scanners.
  • Visual acuity and manual dexterity sufficient to prepare documents, enter data, and review detailed information.

    • Job Location

    Fort Lauderdale, Florida, 33309, United States

    Frequently asked questions about this position

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