Sales Administrator in Las Cruces, New Mexico at Hakes Brothers LCNM, LLC

Position Summary:

The Sales Administrator plays a critical role in supporting the Sales team within a dynamic new home building environment. This position is responsible for ensuring the accuracy, timeliness, and organization of sales operations, marketing coordination, and reporting processes. The ideal candidate is detail-oriented, highly organized, and capable of managing multiple priorities in a fast-paced setting.

Key Responsibilities:

• Maintain and organize contract related documents and templates for all communities
• Assist with HOA document management (in coordination with Land team)
• Maintain and update pricing trackers (spec pricing, lot premiums, releases)
• Assist in resetting terminated contracts (documentation + tracking)
• Coordinate and track spec home cleanings and readiness for marketing/photos
• Maintain digital maps for sales, operations, and starts teams
• Track daily sales traffic and prospect data to ensure up-to-date reporting
• Generate and compile top prospect and performance reports for the Director/VP of Sales & Marketing, as needed
• Utilize HubSpot (CRM) reporting system, reviewing for inconsistencies and communicating with Sales leadership where opportunities may exist
• Support the preparation of new community strategy memos and new community summit presentations, including data collection and presentation materials
• Maintain, update, and submit new listings for inclusion in MLS
• Ensure MLS listings are accurate and current within 24 hours of updates
• Update pricing on website community pages and monitor and update website inventory to reflect current availability and product offerings

Qualifications:

• Required: High School diploma or GED
• Preferred: Bachelor's Degree in Marketing, Business, or related field
• Required: At least two years' relevant experience
• Proficiency with CRM systems and Microsoft Office Suite (Excel, Word, PowerPoint)
• Strong organizational skills with exceptional attention to detail
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment
• Excellent written and verbal communication skills
• Familiarity with MLS systems and real estate processes is preferred

Incentives & Benefits

• Discretionary bonus
• Paid vacation
• 401k with match & profit sharing
• Benefits (medical, dental, vision, life insurance)
• Employee discount on a Hakes Brothers home