Executive Assistant in Los Alamos, New Mexico at MELE Associates, Inc

MELE Associates is seeking an exceptional candidate to serve as an Executive Assistant in support of NA-90 senior leadership. The Executive Assistant will support NA-90 with a variety of organizational and administration functions. The candidate will collaborate with NA-90’s senior leaders and subject matter experts.

ESSENTIAL FUNCTIONS:

• Participate in leadership and staff meetings to assist with scheduling, planning, action tracking, integration, and communications
• Facilitate the coordination and implementation of directives and policies
• Coordinate and develop briefings and reports
• Coordinate and organize in person and off-site group meetings and conferences
• Gather information and author talking points for NA-90 senior leadership
• Assess, recommend, and help implement organizational process improvements
• Maintain internal tracking log and data for look a-head actions
• Review and summarize technical and programmatic documents
• Lead and support NA-90 organization management actions
• Manage day-to-day logistics, including scheduling and coordination of meetings and briefings
• Collaborate closely with NA-90’s leadership team
• Independently synthesize broad direction and background knowledge into presentation products, e.g., briefs and talking points
• Manage daily logistics and scheduling
• Arrange travel, create travel authorizations, and prepare travel vouchers
• Perform administrative functions including preparation of background material binders, scan and maintain records, and transmit documents
• Document meeting minutes/summaries and key actions
• Establish, coordinate, and maintain calendar for principles, working with other Administration element front offices to coordinate amongst principles
• All other duties as assigned

MINIMUM QUALIFICATIONS

• College Bachelor’s degree
• Experience supporting federal government programs in organization and administrative functions with knowledge or travel, time reporting, and property management functions and systems
• Excellent written and oral communication
• Excellent organizational skills
• Customer service oriented
• Outstanding team player able to work with a diverse group of people stationed in different geographic locations
• Hard worker that shows initiative
• Works well with short turnaround deadlines in fast paced office environment and is adaptable to changing priorities
• Knowledge of all Microsoft Office tools and Adobe Acrobat
• Ability to obtain and maintain a DOE Q security clearance

PREFERRED QUALIFICATIONS

• Prior NNSA experience
• Familiarity with NNSA Management and Operations (M&O) model
• Experience with DOE Electronic Document Online Correspondence and Concurrence System (eDOCS)
• Master’s degree in political science, economics, or related field

LOCATION: This is a full-time onsite position in Los Alamos, NM.

SALARY: Salaries are determined based on several factors including external market data, internal equity, and the candidate’s related knowledge, skills, and abilities for the position.

BENEFITS

• Employer Paid, High Quality Employee Medical, Dental & Vision Care
• Low-Cost Family Health Care offered
• 11 Federal Holidays and 3 weeks’ vacation
• 401k with Generous Employer Match
• Cross-training opportunities

About MELE

With over 300 employees and offices in Rockville, MD, Washington, DC, and Albuquerque, NM, MELE is a veteran-owned government contractor empowering its customers with innovative solutions for more than three decades. MELE has team members located across the U.S. and has served more than a hundred countries across hundreds of project locations. The company offers technical, engineering, and programmatic support expertise to a host of U.S. federal and international agencies, including, but not limited to, the Department of Energy, the Department of Defense, the Department of Homeland Security, the Department of Justice, INTERPOL, and the International Atomic Energy Agency. MELE’s services include national security, intelligence, IT/cybersecurity, facility management and engineering, CBRNE defense and nuclear security, emergency response training/management, and mission and program support.

MELE Associates, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment. MELE Associates, Inc. is an E-Verify employer.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.