Development Assistant in Vancouver, British Columbia at The Nature Conservancy of Canada

NCC recognizes that we work on lands that have long been cared for by Indigenous Peoples under their own laws and knowledge systems. We are committed to transforming how we do our work, advancing Reconciliation through conservation, and working with Indigenous Peoples in meaningful, respectful, and supportive ways.

Position Summary

The Nature Conservancy of Canada is seeking an individual to join British Columbia’s Development and Communications team in the role of Development Assistant. The Development and Communications team is a collaborative regional team that raises funds for conservation projects and priorities across BC and helps share NCC’s work and achievements with a range of audiences through a variety of storytelling tools.

The Development Assistant will support the team through meeting and event coordination, data management and other administrative duties as assigned. This role is well suited to someone proactive who enjoys keeping work organized, tracking details through to completion, and takes ownership of keeping a busy team responsive and prepared. This position reports to the Director of Development Operations.

This is a 12-month contract position with the opportunity to work both remotely and from our Vancouver office, where in-person presence is required a few days each week.

The Development and Communications team takes a donor-centred, relationship-based approach to fundraising. We focus on stewardship, trust, and meaningful engagement, helping donors see the impact of their giving and feel connected to conservation.

Our team values:

• Thoughtful stewardship and clear, customized donor communications;
• Strong relationships built through trust, curiosity, and careful listening;
• Collaboration across fundraising, communications, conservation, and senior leadership to create compelling donor experiences;
• Strategic use of time and resources, with a focus on activities that deepen engagement and support conservation impact.

Key Responsibilities

Meeting and event coordination (40%)

• Coordinate donor and partner events such as land tours, presentations and workshops. This includes communicating with multiple parties, drafting itineraries and budgets, coordinating with vendors, tracking action items and deadlines, and flagging risks or decisions needed in a timely way.
• Maintain and update event planning procedures, vendor lists and templates.
• Schedule internal meetings, prepare agendas, help meetings stay on track, take notes, confirm decisions and action items, and follow up to ensure next steps are completed.
• Schedule meetings with donors as requested by fundraising staff.

Data management (40%)

• Generate reports, queries and lists from the Raiser’s Edge database as requested by Development & Communications team, including regularized monthly donation and fundraising activity reports.
• Complete donation tracking forms and related revenue-processing tasks accurately and within required timelines.
• Act as the team’s donor stewardship liaison, tracking and distributing thank-you call and reporting lists, preparing and mailing correspondence and helping make thank-you calls as needed.
• Send monthly reminders to staff about upcoming grant reporting deadlines.
• Record correspondence and proposals in Raiser’s Edge on behalf of senior management.

Other administrative duties (20%)

• Manage administrative duties for the Vancouver office such as mail collection, cheque deposits and restocking office supplies.
• Prepare expense reports on behalf of the Director of Development and Communications.
• Monitor the BC general voicemail and inbox and route or reply to inquiries as appropriate.
• Maintain clear task-tracking systems, monitor deadlines and follow up proactively on outstanding items.
• Other duties as assigned by the Director of Development Operations.

Success in this role requires comfort with detailed administrative work, consistent follow-through, and proactive communication in a collaborative, donor-focused environment. Training will be provided on NCC systems and procedures.

Qualifications

• Demonstrates passion for environmental conservation or other mission-driven work through professional or volunteer experience, personal projects, or community involvement.
• 1-2 years experience in administrative, customer service, or project coordination roles.
• Experience using database systems to track and report information. Enthusiasm for learning new technical tools. Experience with Raiser's Edge is an asset.
• Brings a customer service mindset and professional judgment to handling sensitive information in a donor-focused environment.
• Values collaborative success and brings a supportive approach to working within cross-functional teams.
• Strong organizational skills, with the ability to track multiple tasks, deadlines and follow-ups while maintaining attention to detail.
• Demonstrates initiative and sound judgment by anticipating needs, asking clarifying questions, flagging risks early and following through.

Application Deadline

September 12, 2026 | 11:59pm EST, 9:59pm Mountain Time, 8:59pm Pacific Time, 10:50pm CST, 00:59 am +1 AST

At NCC, we're committed to providing a healthy, safe, barrier free and inclusive, workplace, where respect and diversity are recognized assets. We strive for bold conservation achievements in which equity, diversity and inclusion (EDI) are the norm. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. NCC implements an employment equity program and encourages members of designated groups to self-identify.

Accommodations are available on request for candidates taking part in all aspects of the selection process. For a confidential inquiry, contact us by email at hr@natureconservancy.ca to make any required arrangements. If you have questions regarding accessible employment at NCC, please email us at hr@natureconservancy.ca.