Sr. Billing Coordinator in New York at Jobgether

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Sr. Billing Coordinator based in the United States.

The Sr. Billing Coordinator plays a key role in ensuring accurate, timely, and compliant invoicing across a portfolio of client contracts.
This position manages the full billing cycle, from invoice preparation and approval coordination through final submission to clients.
You will work closely with project teams to resolve billing issues, reconcile differences, and keep invoices moving efficiently.
The role also involves developing and maintaining Excel-based billing tools tailored to specific client requirements.
You’ll help establish clear billing procedures and documentation that support consistency and operational efficiency.
Success requires strong financial and analytical skills, attention to detail, and confidence working with contract and invoicing requirements.
This is a fully remote opportunity within a collaborative corporate environment.

• Prepare, distribute, revise, coordinate approvals for, and finalize invoices across various contract types, ensuring accuracy and adherence to client requirements.

• Ensure monthly invoices are completed and submitted to clients by established deadlines.

• Partner with project staff to accelerate billing workflows, following up on outstanding information and approvals required to finalize invoices.

• Develop and maintain Excel-based invoices using client-prescribed formats, including automated spreadsheets that prompt users for required billing information.

• Establish and maintain billing procedures, routines, and supporting documentation related to invoicing and contract administration.

• Analyze accounts, calculate standard financial ratios, and prepare standard financial statements as required.

• Troubleshoot billing discrepancies and reconcile differences between billed amounts and project costs.

• Apply a strong understanding of contract provisions, client invoicing requirements, and payment processes to support accurate billing.

• Perform additional billing, financial, and contract-related responsibilities as needed.

• Bachelor’s degree in Business Administration or an equivalent combination of education and relevant experience.

• At least 5 years of related billing, invoicing, financial administration, or contract support experience.

• Extensive knowledge of client invoicing requirements and familiarity with contract provisions governing invoicing and payment processes.

• Strong proficiency in Microsoft Excel, including the ability to develop and maintain structured and automated billing spreadsheets.

• Strong mathematical and analytical skills, with an understanding of budgets, costs, reconciliations, and client billing processes.

• Excellent written and verbal communication skills, with the ability to collaborate effectively with project and financial teams.

• Strong organizational and interpersonal skills, with exceptional attention to detail and the ability to manage multiple billing requirements and deadlines.

• Ability to identify, investigate, and resolve billing discrepancies while maintaining accurate financial records.

• Ability to work independently in a remote environment while maintaining effective communication with internal stakeholders.

• Must be a U.S. Person.

• No security clearance is required for this position.

• Salary range of $22.93–$40.14 per hour, depending on relevant factors such as qualifications, experience, and role requirements.

• Fully remote work opportunity within the United States.

• Medical, dental, and vision insurance.

• Paid time off and company holidays.

• 401(k) retirement plan.

• Employee Stock Ownership Plan (ESOP).

• Life insurance.

• Flexible work schedules designed to support work-life balance.

• Opportunities for professional development and career growth.

• Collaborative corporate environment focused on innovation, employee development, and long-term career opportunities.