Audio/Visual Technician in Palatka, Florida at City of Palatka

Position Title: Audio/Visual (A/V) Technician – Part-Time
Department: Administration / City Clerk's Office
Reports To: City Clerk
Employment Status: Part-Time
FLSA Status: Non-Exempt
Work Schedule: Variable, including evening meetings as required

POSITION SUMMARY

The Audio/Visual (A/V) Technician is responsible for the setup, operation, monitoring, troubleshooting, and routine maintenance of audio and visual systems used during City Commission, Community Redevelopment Agency (CRA), and other designated public meetings.

This position ensures that audio and video equipment functions properly to support clear communication, professional presentations, live broadcasts, and the accurate recording of public meetings. The A/V Technician is expected to work independently during scheduled meetings, respond promptly to technical issues, and maintain equipment in reliable operating condition.

ESSENTIAL JOB FUNCTIONS

Meeting Preparation and Technical Support

1. Set up, test, and prepare audio and video equipment before scheduled City Commission, CRA, and other assigned meetings.
2. Conduct pre-meeting system checks to ensure microphones, speakers, cameras, displays, recording systems, and related components are functioning properly.
3. Coordinate with designated City staff to identify and address audio/visual requirements for upcoming meetings.
4. Assist with the preparation and display of presentations, videos, and other electronic materials during public meetings.
5. Ensure audio and video systems are properly configured for meeting operations, including recording, broadcasting, and live streaming when applicable.

Meeting Operations and Monitoring

1. Operate and continuously monitor audio and video systems throughout assigned meetings.
2. Adjust microphone levels, audio quality, camera views, and other technical settings as needed to maintain clear and consistent meeting coverage.
3. Monitor recording and broadcasting functions to ensure meetings are properly captured and transmitted.
4. Respond promptly and professionally to equipment malfunctions, audio disruptions, presentation issues, and other technical difficulties.
5. Troubleshoot and resolve routine technical problems with minimal interruption to meeting proceedings.
6. Communicate technical issues that cannot be immediately resolved to the appropriate City personnel.
7. Verify that meeting recordings have been properly completed, saved, and transferred or made available to designated City staff in accordance with established procedures.

Equipment Maintenance and Technical Readiness

1. Perform routine inspections, cleaning, testing, and preventive maintenance of audio and video equipment.
2. Identify equipment malfunctions, deterioration, or performance issues and recommend appropriate corrective action.
3. Maintain equipment in an organized, clean, secure, and operational condition.
4. Perform basic troubleshooting, adjustments, and minor equipment repairs within the scope of assigned responsibilities and training.
5. Coordinate with City IT personnel, vendors, or outside technical support providers when specialized maintenance or repairs are required.
6. Maintain basic records of equipment inspections, maintenance activities, technical problems, and corrective actions.
7. Assist with equipment upgrades, replacements, installations, and testing as directed.
8. Ensure equipment is properly shut down, secured, and stored following meetings or other scheduled uses.

General Responsibilities

1. Maintain familiarity with the City's audio/visual systems, operating procedures, and established technical protocols.
2. Follow applicable City policies, safety practices, equipment security procedures, and record-handling requirements.
3. Maintain professional conduct and discretion when supporting elected officials, City staff, and members of the public.
4. Perform assigned duties reliably and independently, including attendance at scheduled evening meetings.
5. Perform other related duties as assigned.

NON-ESSENTIAL / SECONDARY JOB FUNCTIONS

1. Provide basic audio/visual assistance for staff meetings, workshops, training sessions, and other City events as scheduling permits.
2. Assist City personnel with preparing presentations and connecting personal or City-issued devices to available A/V systems.
3. Provide basic instruction to authorized City employees regarding proper equipment operation and care.
4. Assist with maintaining equipment inventories, maintenance schedules, and related documentation.
5. Research potential equipment improvements, upgrades, or replacement options and provide recommendations to management.
6. Assist with organizing and labeling cables, equipment, and related supplies.
7. Participate in training opportunities to remain current with audio/visual technology and operating practices.

MINIMUM QUALIFICATIONS

Education and Experience

• High school diploma or equivalent required.
• Previous experience operating, maintaining, or troubleshooting audio/visual equipment such as OBS Studio, YouTube Live, or similar streaming platforms preferred.
• Familiarity with Zoom or other video conferencing applications.
• Experience operating cameras, microphones, audio mixers, and video switching equipment preferred.
• Previous experience supporting pubic meetings, government meetings, or live productions preferred.
• Experience providing technical support during meetings, presentations, or live events preferred.
• General computer proficiency and familiarity with common software applications required.
• Prior experience or educational background in Information Technology (IT), computer systems, or related technical support preferred.
• An equivalent combination of relevant education, training, and experience may be considered.

Knowledge, Skills, and Abilities

• General understanding of audio/visual operations and basic technical troubleshooting.
• Ability to learn and operate the City's existing audio/visual equipment and software systems.
• Ability to identify technical problems, evaluate potential solutions, and take appropriate corrective action.
• Ability to monitor multiple technical functions simultaneously while maintaining attention to detail.
• Ability to remain calm and respond effectively to technical problems during live meetings.
• Strong organizational skills and ability to maintain equipment in proper working condition.
• Ability to follow written and verbal instructions and established operating procedures.
• Ability to communicate clearly and professionally with City staff, elected officials, vendors, and the public.
• Ability to work independently with minimal supervision.
• Basic knowledge of computer systems, connectivity, and general IT troubleshooting preferred.
• Dependability, punctuality, and flexibility to accommodate scheduled evening meetings.

PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT

• Work is primarily performed indoors in City meeting facilities and administrative offices.
• Requires prolonged periods of sitting or standing while operating and monitoring A/V systems.
• May involve bending, reaching, kneeling, and moving equipment during setup, maintenance, or troubleshooting.
• May require occasional lifting or moving of equipment weighing up to 25 pounds, with or without reasonable accommodation.
• Requires the ability to observe equipment displays, monitor system status, and communicate effectively in a meeting environment.
• Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.

WORK SCHEDULE

This is a part-time position with a variable work schedule based primarily on the City's meeting calendar.

The employee must be available for regularly scheduled City Commission and CRA meetings, including evening hours, and must allow sufficient time before and after meetings for equipment preparation, testing, shutdown, and related responsibilities.

Additional hours may be scheduled for routine equipment maintenance, troubleshooting, special meetings, or other authorized City activities.

DISCLAIMER

This job description is intended to describe the general nature and level of work performed by employees assigned to this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. The City reserves the right to modify job duties and responsibilities based on operational needs and applicable law.