Service Administrative Assistant in Poway, California at AMPAM Parks Mechanical

AMPAM Parks Mechanical specializes in multifamily residential construction. The company’s core strength is its design-build model that allows clients to minimize risk, shorten construction schedules, and accelerate building occupancy.

The Service Administrative Assistant provides comprehensive administrative and operational support to the office while primarily assisting the service department. This position serves as a central resource for maintaining an efficient workplace and ensuring employees have the equipment, supplies, and support needed to perform their jobs effectively. The Service Administrative Assistant works closely with the Service Manager while providing exceptional internal customer service and maintaining organized office operations.

• Manage office supply inventory and coordinate general office purchasing.
• Answer phones & greeting visitors
• Assist with A/R invoicing
• Order supplies from approved vendors and monitor inventory levels.
• Receive, organize, and distribute office deliveries.
• Assist with general administrative projects and special assignments as requested.

• Provide administrative support to multiple departments as needed.
• Serve as backup support for the Service Department during periods of increased workload or employee absences.
• Assist with cross-department projects and operational initiatives.
• Perform other administrative duties as assigned to support business operations.

• High School Diploma or equivalent required.

• Minimum 2 years of administrative assistant, office coordinator, or executive support experience.
• Experience supporting multiple departments in a fast-paced office environment.
• Experience coordinating office technology, purchasing, and vendor management preferred.
• Experience supporting operations within the construction, fire protection, or service industry preferred.

• Excellent organizational and time management skills.
• Strong attention to detail and ability to manage multiple priorities.
• Outstanding customer service and interpersonal skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite, including Outlook, Excel, Word, and Teams.
• Ability to learn new software systems and technology platforms.
• Strong problem-solving skills and initiative.
• Ability to maintain confidentiality and professionalism.
• Ability to work independently while supporting multiple departments.

• Prolonged periods of sitting and computer work.
• Frequent walking throughout the office and warehouse.
• Ability to operate standard office equipment.

A successful Service Administrative Assistant is proactive, organized, and resourceful, ensuring the office operates smoothly while supporting employees across multiple departments. This individual keeps supplies stocked, technology organized, travel coordinated, invoices processed, and new employees equipped for success. By providing dependable administrative support and serving as a backup resource where needed, the Service Administrative Assistant contributes to an efficient, productive, and well-organized workplace.

Applicants must be currently authorized to work in the U.S. on a full-time basis without future employment sponsorship