Options Purchasing Agent at Trumark Companies – Newport Beach, California

Who We Are:

Our mission is to enhance the lives of people by creating inspiring living environments – enhance and inspire. For over 35 years, Trumark has been a leading real estate development company with divisions in Colorado, Northern, Central, and Southern California. We strive to set ourselves apart from other builders by looking ahead. We make sure that the products we are providing are the best for our homebuyers, that they fit into life today and in the future, and that the surroundings are inviting and purposeful.

Overview:

Reporting to the Purchasing Manager, the Options Purchasing Agent will be a hands-on role tackling priorities such as the setting up and maintenance of the Options for each new communities, conduct option catalog review, and frame and model options walks.

The Options Purchasing Agent will need to have a strong attention to detail matched with a passion for solving problems and exploring new ideas to improve processes. The successful candidate will excel at handling multiple priorities and building positive relationships with diverse groups, love working with data (especially keeping data accurate and up to date!) and seek to grow in the Options and Purchasing field.

Essential Duties:

Design Center

• Approve Option Orders in Newstar Sales and generate applicable purchase orders
• Obtain and distribute standard and/or upgrade cabinet, electrical, flooring, countertops, showers, solar and low voltage diagrams to Sales, Design Center, and upload to OnLocation and/or BuildPro
• Enter Option Change Orders and Cancellations into Newstar Sales and generate applicable purchase orders for distribution
• Build and Maintain Buyer Option Catalog
• Build, maintain, and oversee the updates of Options Look Book
• Maintain price and scope changes in Option Catalog, Newstar Enterprise and communicate with applicable team member
• Coordinate material re-select requests from Subcontractor
• Collect cost and set sales prices for After Cut Off and Non-Standard Option Requests, and enter into Newstar Enterprise for Purchase Order issuance after distribution of approved request to applicable team members

Purchasing & Options Management

• Create scope of work and attach to blueprints for bidding
• Negotiate bids and award contracts to Design Studio trades and manage contract processing with Assistant Purchasing Agent
• Create and maintain Product Library in Newstar to include cost codes for standard and upgrade product specifications, pricing, related trade contractors, and costs, during the life on the community.
• Review blueprints for accuracy and consistency with option bidding process
• Audit new community set-up with Take-Off Margin Report (option description, trades attached, costs, markup and retail).
• Work with and provide support to other internal departments such as Operations, Sales and Marketing as needed.
• Provide support to Trade Partners regarding options, field concerns as they relate to Options
• Serve as point of contact for option manufacturer reps regarding product updates, changes, discontinuations.
• Assist Accounting and Escrow with closing out Lots and clearing Open Commitments within Newstar Enterprise

Sales & Marketing

• Provide ongoing training to Sales Offices, Operations and Design Studio on Order entry, and other Trumark Homes processes and procedures relating to Options
• Work with Sales & Marketing to Execute Designer Specifications at the Models
• Work with Designers during pre-model Decorator Book preparations, and coordinator necessary Decorator Book changes
• Process all model purchase orders for Marketing with discounts and maintain model budgets by working directly with trade contractors and Sales & Marketing
• Conduct Option Catalog Reviews and Model Option Walks
• Procure Samples and Manufacturer information and distribute to Design Studio and Sales offices as needed
• Work with Sales & Marketing on development, review, and maintenance of Model Exception List
• Create Option Cut off List for Sales at the onset of each new community
  
  

Education and Additional Requirements:

• Constellation/Newstar Enterprise/Newstar Sales experience
• Options experience
• Proficient in Microsoft Excel, Word and Outlook
• Effective communication skills (Written & Verbal)
• Ability to succeed in a team environment
• Customer service oriented
• Ability to adapt quickly and learn new tasks independently
• Ability to problem solve, and be solution oriented
• Excellent organization skills
• Ability to generate bold, creative ideas to improve performance
• Ability to take constructive criticism
• Ability to independently track and meet deadlines

Why Work for Trumark?

• Work with a team that values you! Trumark offers a direct career path with an open seat for you at our table.
• We embody our mission to Live Well. Trumark Homes is dedicated to creating communities that foster an enthusiasm to connect, the strength to aspire and the compassion to give back. For approximately every 50 homes we build, we work with charity: water to provide and serve approximately 200 people with fresh, clean water.
• Exceptional Medical Benefits (100% Employee + 60% Dependent).
• Monthly wellness stipend.
• 401k with company matching, we are helping you plan for future retirement.
• Hybrid work flexibility.

EEO Statement:

At Trumark Homes, we are committed to providing equal employment opportunities to all persons regardless of race, color, ancestry, citizenship, national origin, religion, veteran status, genetic characteristic or information, age, gender, sexual orientation, gender identity, marital status, family status, pregnancy, or other legally protected status (collectively, “protected statuses”). We do not tolerate unlawful discrimination in employment decisions, including recruiting, hiring, compensation, promotion, benefits, disciplines, termination, job assignments, or training.

Statement to Outside Staffing Agencies:

Trumark Companies ("Trumark") does not accept unsolicited resumes from recruiters, agencies, or any source other than directly from the candidate. Trumark will NOT pay any fees for placements resulting from unsolicited submissions. Trumark’s recruiting department handles all recruiting/hiring processes – please do NOT contact other Trumark employees (including the hiring manager) directly to present candidates or to engage them for recruiting/staffing services. Only Trumark’s recruiting department is authorized to engage in recruiting and staffing services; any unsolicited submissions or engagements by recruiters, agencies, or any other source will be deemed to have been made free of any charges, fees, or obligations