Accounting Coordinator at HYDRONIX WATER TECHNOLOGY LLC – Rancho Cucamonga, California

Position Summary

The Accounting Coordinator I is responsible for supporting daily accounting operations, including the accurate processing of invoices, ensuring timely payments processing, and resolution of billing or account discrepancies. This role plays a key part in maintaining financial accuracy, supporting collections, and ensuring compliance with internal policies and accounting standards.

Essential Duties and Responsibilities

Accounts Receivable Support

• Perform A/R collections by following up on past-due invoices and reconciling account discrepancies and looking up customer data in customer portals.
• Research and resolve billing issues and disputes in coordination with customers and the Operations team.
• Post customer payments, prepare bank deposits, and process credit memos.
• Maintain and respond to A/R correspondence and customer inquiries in a timely manner.
• Prepare monthly A/R spreadsheets, NetSuite imports, and other reports relating to customer requests.
• Review and post customer credit card payments;
• Assist with month-end closing activities including account reconciliations.
• Identify opportunities to improve internal accounting procedures and recommend process enhancements.
• Maintain organized filing systems and documentation for accounting records.
• Meet all weekly, monthly, quarterly, and year-end deadlines.
• Ensure compliance with federal, state, and company accounting policies, procedures, and regulations.
• Invoicing activities

Accounts Payable Support

• Review vendor invoices for accuracy and proper approval prior to processing.
• Enter vendor invoices into the ERP system (NetSuite preferred) for timely payment processing.
• Assist with weekly check runs, ACH payments, and vendor statement reconciliations.
• Respond to vendor inquiries and resolve discrepancies in a professional and timely manner.
• Maintain accurate and organized A/P files and support documentation.
• Support month-end close activities related to A/P accruals and reconciliations as needed.

Minimum Qualifications (Knowledge, Skills & Abilities)

• Associate’s degree or above in Accounting, Finance, or related field required.
• 2-5 years of experience in accounting, bookkeeping, or related financial administration.
• Experience with full-cycle A/R and A/P processes, including account reconciliations.
• Proficiency with ERP accounting systems (NetSuite preferred).
• Intermediate to advanced Excel skills (e.g., pivot tables, VLOOKUP, data validation, formatting).
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational, analytical, and multitasking skills with high attention to detail and accuracy.
• Effective written and verbal communication skills with customers, vendors, and internal teams.
• Proven ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Ability to work both independently and collaboratively within a team.
• Bilingual (English/Spanish) preferred.

Benefits

• Competitive salary.
• Health, dental, and vision insurance premiums are 100% paid for employee coverage.
• Company Paid Basic Life Insurance policy for employee.
• 401(k) eligibility with 3% non-elective employer contribution.
• Eligible for Annual discretionary year-end bonus.
• Tiered Paid Vacation schedule
• CA Paid Sick Leave.
• 7 paid holidays annually.
• Office hours 8:30am - 5:30pm