Field Office Administrator at The Middlesex Corporation – Boston, Massachusetts

Position Summary:

The main function of the Field Office Administrator is to administratively assist the Project Team on site.

Responsibilities:

• Comply with (and actively promote) all Safety policies and procedures including reporting all accidents, incidents and near misses to ensure adherence to our Number One Core Value – Safety, first in everything we do.
• Knowledge of HCSS Heavyjob and Time Keeping is a must.
• Coordinate material deliveries as directed.
• Record labor, equipment, material and supply resources.
• Interface with vendors and subcontractors including scheduling of activities, billings, and back charges.
• Coordinate payroll submission and interface with TMC Payroll Department.
• Collect and scan all delivery tickets and correspondence.
• Primary contact for support of office equipment and tenant issues.
• Support project as necessary with clerical assistance, errands and maintaining an orderly office management system.
• Coordinate with HR proper handling of walk in applicants.
• Supervise the purchase and handling of office supplies.
• Conduct new hire orientations as directed.

Qualifications:

• 2-year degree or equivalent work experience desired.
• Minimum of 3 years administrative experience.
• Construction experience preferred but not necessary.
• Strong computer skills including MS Office.

Necessary Attributes:

• Must possess the ability to adapt to different personalities and management styles.
• Team player and with strong interpersonal skills.
• Ability to manage a team in an efficient and effective manner.
• Self-starter with excellent verbal and written communication skills.
• Reliance on experience and judgment to plan and accomplish goals.
• Dedicated and hard working.
• Possess strong leadership qualities.
• Above average organizational skills.
• Strong commitment to success of all.
• Possess a strong work ethic.
• Demonstrate the upmost professionalism in how you represent yourself.
• Show quality in everything you do.
• Lead with integrity while producing high quality work.