Business Manager in Gallatin, Tennessee at ST JOHN VIANNEY CHURCH

About the Role

The Business Manager holds primary authority over the parish’s and school's financial, human resource, facility, and business operations. Working closely with the Pastor, this role ensures responsible stewardship of resources, sound financial management, and effective operational workflows across the parish and school. While the Administrative Assistant reports directly to the Pastor, the Business Manager directs overarching administrative procedures and vendor relationships to ensure a highly functional parish and school office environment.

Key Responsibilities

Financial Management & Systems

• Oversee all parish and school financial operations, including budgeting, accounting, reporting, and internal controls.

• Manage the monthly financial close process and prepare monthly financial statements for the Pastor, Parish Finance Council, and school leadership.

• Administer parish and school financial systems, including Sage Intacct for accounting, PushPay for online giving, and FACTS for school accounting.

• Maintain parish and school banking relationships, monitor income, and manage cash flow.

• Coordinate reporting requirements and collaborate with the Diocesan Finance Office and school board.

Human Resources & Payroll

• Process and administer semi-monthly payroll for both parish and school employees through Paylocity.

• Serve as the primary HR contact for parish and school employees, maintaining personnel records, and managing benefits administration.

• Support the Pastor and school principal with hiring, employee relations, and performance management.

• Ensure compliance with diocesan HR policies and applicable employment laws.

Facility & Operations Authority

• Direct the daily operational workflows and procedures of the parish and school office environments.

• Hold primary responsibility for facility needs, including scheduling commercial companies for maintenance (parish and school grounds), obtaining service quotes, and overseeing facility staff.

• Ensure administrative support is provided for parish and school ministries, programs, and activities.

Strategic Planning & Compliance

• Assist the Pastor and school leadership with future capital campaigns, long-term facilities maintenance planning, and special projects.

• Implement and monitor strong internal financial controls, ensuring the segregation of duties in financial processes across both parish and school accounts.

• Education: Bachelor’s degree in accounting, Finance, Business Administration, or a related field.

• Experience: Minimum 8–10 years of accounting or financial management experience.

• Preferred Skills: Experience in nonprofit or church financial management, a CPA designation, and familiarity with Sage Intacct, PushPay, FACTS, and Paylocity are highly preferred.

• Mission Alignment: Must support and respect the mission and values of the Catholic Church.

• Compliance: Must comply with Diocesan Safe Environment policies, pass background checks, and maintain strict confidentiality in financial and personnel matters.