Assistant Project Manager in Jacksonville, Florida at Stellar Energy Americas Inc

Assistant Project Manager

Position Type: Full-time, Exempt, Salary

Reports to: Senior Project Manager

Supervisory Responsibility: None

Location: Jacksonville, FL

Company Summary

Stellar Energy is a trusted provider of turnkey liquid-to-chip cooling solutions for the world’s leading data center and industrial manufacturing customers. As computing demand and industrial processes continue to grow, modern facilities require cooling infrastructure that can scale quickly, efficiently, and reliably.

Our modular approach enables high-volume production while maintaining the flexibility to customize each solution. From Central Utility Plants to Coolant Distribution Units, Stellar Energy delivers scalable cooling infrastructure designed to support the rapid expansion of data centers and mission-critical industrial operations.

Backed by deep engineering expertise and large-scale manufacturing capability, Stellar Energy helps customers deploy critical infrastructure faster and with confidence.

Summary Objective

Assist Project Managers works with the Project Manager, project team, and other management; and assists them in all phases and aspects of a project. Ensure projects are set up correctly and that proper tools are in place prior to the beginning of a project. Secures all necessary permits as requested by the Senior Project Manager, and makes sure contracts, insurance, and bonds are current and received before subcontractor performs any work on site.

Essential Functions

• Coordination of project kick-off.
• Establishes, monitors, and provides input into project budgets as directed by the Project Manager
• Coordinates contracts and materials to support the project by interfacing with procurement and external vendors and subcontractors.
• Assist the Project Managers in adhering to all Project Management related Standard Operating Procedures.
• Assist the Project Managers in interdepartmental communication including data transfer within the departments.
• Review and comment on the scope of work, contracts, and specifications.
• Review and provide input to project schedules.
• Assists other departments with the management of documentation and issues as they arise.
• Develops documentation and other client deliverables.
• Budgets costs to generate change orders and provide supporting documentation.
• Manages communication and coordination of disciplines within Stellar Energy.
• Completes progress inspections at fabrication shop to ensure progress is in adherence to the project schedule.
• Coordinates with clients, vendors, subcontractors, contractors, and technicians.
• Coordinates fabrication, installation, and start-up issues throughout process.
• Supports project closeout (i.e., punch list items, client final acceptance, etc.); and
• Assists with warranty requests by assessing and executing a corrective action plan.
• Supports Project Manager to include Purchase Request Forms (PRFs).
• Assist with Documentation and Reporting.
• Assists in NPI gate reviews.
• May possibly manage specific project aspects.
• Prepares for ISO 9001 and other audits.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Competencies

• Technical Capacity.
• Project Controls i.e., Cost/Schedule
• Procurement Interface/Coordination
• Contracts Management
• Communication Proficiency.
• Problem Solving/Analysis.
• Self-Motivated/Initiated.
• Microsoft Office.
• Scheduling software i.e., P6/Microsoft Project.

Supervisory Responsibility
This position has no supervisory responsibilities.

Work Location

This position will work out of our facilities in Jacksonville, FL or Fort Worth, TX. This position is not approved for telecommuting or working remotely.

Work Environment
This job generally operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, and photocopiers. The employee is occasionally exposed to a variety of extreme conditions at fabrication shops and job sites.

Job safety needs to always be considered the top priority.

Physical Demands
While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to walk; use hands to finger, handle or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand. The employee must frequently lift or move objects up to 10 pounds and occasionally lift or move objects up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision and the ability to adjust focus.

Position Type/Expected Hours of Work
This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m.

Travel
Travel is primarily not required with the exception of local travel during the business day. Additionally, some projects may require out-of-state and overnight travel up to 40%.

Required Education and Experience.

• Have a background in construction, engineering, or management.

Preferred Education and Experience

• Bachelor’s degree in construction, engineering, or management related discipline.
• 5 years’ background and / or experience in construction, engineering, or management.

Work Authorization
Must be authorized to work in the USA.

Benefits Summary
We offer a competitive benefits package designed to support your health, financial well-being, and work-life balance:

• Medical, dental, and vision insurance (multiple plan options; preventive care covered at 100% in-network)
• Health Savings Account (HSA) with company contributions
• 401(k) with company match (100% match up to 3% + 50% match up to 6%)
• Company-paid life insurance and AD&D coverage
• Short-term and long-term disability coverage options
• Supplemental benefits including accident, critical illness, and hospital coverage
• Wellness programs, including incentives up to $300 annually and a no-cost weight management program
• Virtual healthcare options, including $0 virtual visits in many cases
• Additional voluntary benefits including legal services and pet insurance
• Competitive PTO plan for exempt and non-exempt employees