Accounts Payable Specialist in Makati City at etaily

Principal Duties & Responsibilities
The purpose of this role is to manage the end-to-end trade payable validation and processing cycle, which encompasses spearheading the company's 5-way matching control process, ensuring the completeness and accuracy of trade payable transactions, and maintaining tight internal controls within the procure-to-pay (P2P) process. The role ensures that supplier invoices are accurately verified against approved Purchase Orders (PO), Advance Shipping Notes (ASN), Inbound Reports (IR), Delivery Receipts (DR), and Sales Invoices (SI) before any liabilities are recorded or prepared for payment.

You will report to the Finance Operations Manager, serving as a key control point to identify discrepancies, coordinate resolutions with internal and external stakeholders, and ensure complete and accurate audit trails for all trade payable activities. This person should be confident with technology, utilizing ERP systems and document management platforms to maintain accurate supplier obligations. The ideal candidate possesses strong analytical skills, keen attention to detail, and a proactive mindset to ensure full compliance with company policies and internal audit requirements.

Job Responsibilities:

• Perform 5-way matching of supplier transactions using Purchase Orders (PO), Advance Shipping Notes (ASN), Inbound Reports (IR), Delivery Receipts (DR), and Sales Invoices (SI).
• Validate the completeness, accuracy, and consistency of all supporting documentation prior to recording trade payables and processing payments.
• Investigate and resolve discrepancies involving quantities, pricing, required documentation, internal approvals, and supplier billings.
• Coordinate closely with DSP, Commercial, Operations, and Brands to actively resolve unmatched, incomplete, or disputed transactions.
• Monitor open Purchase Orders and track pending receipts to ensure timely invoice submissions and complete 5-way matching execution.
• Create ePOs based on approved PO request reports and process validated trade payable transactions through the established company approval workflows.
• Prepare and maintain accounts payable aging reports while regularly monitoring the status of overall supplier obligations.
• Coordinate payment readiness with the Treasury team based entirely on fully validated and approved transaction batches.
• Support month-end closing activities related to trade payables and handle extended hours during peak operational or audit periods if required.
• Administer and maintain the vendor accreditation process, ensuring all supplier requirements are complete, organized, valid, and renewed on time.
• Maintain complete audit trails and secure documentation for all processed transactions in compliance with internal controls and standard operating procedures (SOPs).

Key Qualifications:

• Bachelor’s degree, with strong analytical, mathematical, and data-driven problem-solving skills.
• 2-3 years of relevant experience in Accounts Payable, Trade Payables, Procure-to-Pay (P2P), Finance Operations, or Financial Accounting (open to exceptional fresh graduates with high attention to detail).
• CPA certification is an advantage but not required; additional certifications in Accounting, P2P, ERP systems, or Internal Controls are a plus.
• Proficient in English and Filipino (written and verbal) with the ability to handle professional business correspondence with suppliers and internal stakeholders.
• Comfortable with technology, specifically with ERP systems, finance-related technologies, and document management platforms.
• High integrity and accountability when handling confidential financial documents and sensitive vendor information.
• Strong collaborative and interpersonal skills to work seamlessly across Finance, Commercial, Operations, and external supplier networks.
• Amenable to an office-based or hybrid arrangement with a stable internet connection of at least 25 Mbps.