Coordinator I (Program Coordinator) in Boston, Massachusetts at Harvard University

002870SR
School/Unit Harvard T.H. Chan School of Public Health
Department Environmental Health
Job Function General Administration
Location Boston
Job Type Part-time
Salary Grade 054
FLSA Status Non-exempt
Union 55 - Hvd Union Cler & Tech Workers
Term Appointment Yes

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Why join the Harvard T.H. Chan School of Public Health?

The Harvard T.H. Chan School of Public Health is a world-renowned institution dedicated to advancing public health through cutting-edge research, education, and global collaboration. Our school is a special place to work because of its vibrant, mission-driven community, interdisciplinary approach, and commitment to addressing some of the most pressing health challenges worldwide. We foster a collaborative and inclusive work environment where innovation, continuous learning, and work-life balance are valued.

Learn more about the School’s mission, objectives, and core values, our Principles of Citizenship, and about the Dean’s AAA vision about our school’s ongoing strategic initiatives.

Job Summary:

The Harvard Chan Education and Research Center (ERC) for Occupational Safety and Health in the Department of Environmental Health is seeking a Program Coordinator for the Occupational and Environmental Medicine Residency (OEMR) Program.

The OEMR Program, founded in the 1970s, is a two-year training program, that includes clinical and research training in both years, and an MPH degree in Occupational and Environmental Health in the first year. The OEMR program, which is accredited by the Accreditation Council for Graduate Medical Education (ACGME), maintains one of the largest civilian resident cohorts in the U.S. and is recognized as the best occupational medicine program in the country.

The Program Coordinator provides support to the OEMR Program Director, serves as the Residency Coordinator for the Program, and acts as a liaison within the School and to outside institutions.

Job-Specific Responsibilities:

Duties and responsibilities include, but are not limited to, the following:

• Coordinates administrative and program activities and serves as the principal source of information to medical students, faculty, and residents on OEMR policies and procedures
• Manages admissions process and program recruitment efforts (communication with applicants, liaison between HSPH admissions dept and OEMR leadership, coordination of interviews and management of applicant data)
• Manages the onboarding process for all incoming OEM residents, including distributing licensing applications, maintaining communication with residents and the MA licensing board, processing malpractice liability insurance, assisting with credentialing for all rotating institutions, and processing resident program benefits
• Manages the evaluation processes for residents, the program, faculty, and rotations, using programmatic data management tools
• Plans program events (orientations, grand rounds, end-of-year presentations, graduation dinners)
• Develops and coordinates OEMR annual reports
• Assists with medical student rotations, including international students
• Coordinates materials for resident appointments and reappointments
• Maintains the alumni database, resident records and files, and manages all former residents' training verifications
• Coordinates all ACGME GMEC (Graduate Medical Education Committee), PEC (Program Evaluation Committee) meetings, including transcribing meeting minutes. Coordinates all CCC (Clinical Competency Committee) meetings
• Serves as institutional coordinator for all ACGME-related activities, including familiarity with policies and regulations.
• Develops all ACGME program and institutional reports, and coordinates the clinical and institutional ACGME site visits
• Updates and maintains the OEMR website
• Performs other duties as assigned

PLEASE NOTE: This is a part-time, benefits and overtime eligible position with a 20 hour work week.

PLEASE NOTE: This position has a term appoint of 6/30/2027 with the possibility of extension.

Basic Qualifications:

• 3+ years of related experience required; a combination of education and experience may be considered

Additional Qualifications and Skills:

• Bachelor's degree
• 3-5 years of administrative experience in a healthcare and/or academic setting
• Experience with medical/surgical or other residency training programs, ACGME accreditation/ACGME self-study
• Experience with ACGME e-platforms, experience with WordPress
• Experience with Microsoft Office suite
• Excellent written and verbal communication skills, detail-oriented, organized, genuine team player, problem-solver, discretion in handling confidential information

• Appointment End Date: June 30, 2027
• Standard Hours/Schedule: 20 hours per week
• Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position
• Pre-Employment Screening: Identity

Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!

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• The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.
• Harvard University requires pre-employment reference checks and background screenings.
• This position has a 90 day orientation and review period. The O&R period will be waived for any internal Harvard employee transfers.

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The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.

Work Format Details

This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary Grade and Ranges

This position is salary grade level 054. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.

Benefits

Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:

• Generous paid time off including parental leave
• Medical, dental, and vision health insurance coverage starting on day one
• Retirement plans with university contributions
• Wellbeing and mental health resources
• Support for families and caregivers
• Professional development opportunities including tuition assistance and reimbursement
• Commuter benefits, discounts and campus perks

Learn more about these and additional benefits on our Benefits & Wellbeing Page.

EEO/Non-Discrimination Commitment Statement

Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.

Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non-discrimination policy. Harvard's equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.