Executive Assistant in Deerfield Beach, Florida at Hose-mccann Telephone Co.

We are seeking a highly capable and motivated Executive Assistant to support senior leadership within a thriving maritime organization. This role is ideal for a proactive professional who is technically savvy, excels in advanced Excel, and thrives in a fast-paced, operationally driven environment. The successful candidate will be innovative, adaptable with working hours, and eager to build strong relationships across teams while growing alongside a dynamic and expanding company.

• Provide high-level administrative and operational support to executive leadership

• Manage complex calendars, meetings, travel arrangements, and shifting priorities

• Prepare, analyze, and maintain reports, dashboards, and financial or operational data using advanced Excel functions (e.g., pivot tables, formulas, data analysis tools)

• Coordinate communication and workflows between executives, vessel operations, and shore-based teams

• Support recruiting and hiring efforts, including:

  • Screening resumes and applications

  • Coordinating interviews and communicating with candidates

  • Assisting with job postings and tracking candidate pipelines

• Assist with special projects, process improvements, and data-driven initiatives

• Draft professional correspondence, presentations, and internal documentation

• Anticipate executive needs and proactively resolve issues before they arise

• Maintain confidentiality and exercise sound judgment in all matters

• Adapt to flexible working hours, including early starts or late evenings as operational needs require

• Proven experience as an Executive Assistant, Administrative Manager, or similar role, preferably in maritime, logistics, transportation, or a fast-paced operational industry

• Advanced proficiency in Microsoft Excel (required)

• Experience with resume screening, interview coordination, or recruiting support

• Strong technical aptitude with the ability to quickly learn new systems and tools

• Exceptional organizational, time-management, and problem-solving skills

• Excellent written and verbal communication abilities

• High level of professionalism, discretion, and reliability

• Innovative mindset with a desire to improve processes and workflows

• Flexible and adaptable, with a strong work ethic and availability as business needs evolve

• Relationship-focused, able to build trust and collaborate across diverse teams

• Curious, growth-oriented, and motivated to learn within a company that is thriving and expanding