AR SPECIALIST at Toray – Shelbyville, Indiana

The AR Specialist provides support to Accounting Manager, or Controller, by performing various accounting tasks which include the following: accounts receivable, account reconciliations, journal entries preparation, and providing supporting documentation for financial audits. Provides support in collection efforts for all accounts receivables.

Key Responsibilities:

• Issue customer invoices and non-customer invoices
• Issue credit and debit memos
• Handle rebate(s) for customers (i.e. accruals, credits, debits, check payments)
• Enter cash receipts
• Collections of receivables, communicating directly with customers to expedite collection
• Investigate, resolve and follow-up with customer regarding billing and payment issues
• Work with sales group on resolving accounts receivable issues (e.g. pricing, delinquency, orders, inventory, etc.), when necessary
• Assist customer service personnel in resolving issues on customer complaints, shipping, inventory, etc.
• Set up new customers in SyteLine, as well as revise information on existing customers, if needed
• Request credit app from potential new customer by Sales
• Send credit requests to trade references for new customers
• Request D&B credit report on new customers, or existing customers if needed
• Work with Sales to determine credit limits
• Complete and send out New Customer Approval Form for approvals.
• Enter pricing for new and existing customers (when price changes occur)
• Reconciliation of A/R Account
• Complete and send out DSO Report monthly
• Run monthly statements and send to customer
• Provide data and support to external financial audits
• Send out balance confirmation requests, annually.
• Annual review of credit limits with GM Sales & Business Development and VP of Finance & Accounting.
• Maintains filing of all account receivables documents
• Maintain and update the fixed asset subledger, including additions, disposals, transfers, and asset reclassifications.
• Process monthly depreciation runs in accordance with company policy and accounting standards.
• Track Construction-in-Progress (CIP), ensuring timely capitalization and proper documentation.
• Coordinate periodic and annual physical asset counts; investigate discrepancies and ensure resolution.
• Prepare monthly fixed asset roll-forwards, reconciliations, and supporting schedules for financial close.

Consider this job description the foundation of your responsibilities - not the boundaries.

Job Requirements and Qualifications:

• Bachelor’s degree in accounting, Finance, or related field
• 2-5 years of experience in accounting with exposure to both AP and fixed asset functions preferred.
• Experience with ERP systems (Infor, SAP, Oracle, etc.)
• Experience supporting audits and month-end closure.
• Possess strong verbal communication skills to discuss issues & resolve problems within their domain, throughout all levels of organization and externally (i.e., customers, auditors)
• Writing skills to write effective e-mails and memos.
• Obtaining cooperation (internally and/or externally) is an important part of the job.
• Strong proficiency in Excel (pivot tables, VLOOKUP/XLOOKUP, formulas).
• Working knowledge of MS Word.
• Detail oriented, analytical and strong organization skills.
• Understanding of AR processes, credit risk, and asset accounting principles.
• Knowledge of depreciation methods and asset lifecycle management.