Facilities & Life Safety Specialist, 40 HPW, Days at UMass Memorial Health – Leominster, Massachusetts

Position Title: Facilities & Life Safety Specialist, 40 HPW, Days

Location: Leominster, MA;Clinton, MA;Fitchburg, MA

Time Type: Full time

Remote Type: On-site (100% Onsite)

Job Category: Operations

Job Family: Facilities

Job Type: Regular

Req ID: R26102730

Description:

Are you an internal caregiver, student, or contingent worker/agency worker at UMass Memorial Health? CLICK HERE to apply through your Workday account.

Exemption Status:
Exempt

Hiring Range:
$75,108.80 - $135,220.80
Please note that the final offer may vary within this range based on a candidate’s experience, skills, qualifications, and internal equity considerations.

Schedule Details:
Monday through Friday

Scheduled Hours:
7 a.m. to 3:30 p.m.

Shift:
1 - Day Shift, 8 Hours (United States of America)

Hours:
40

Cost Center:
24050 - 5212 Engineering

This position may have a signing bonus available a member of the Recruitment Team will confirm eligibility during the interview process.

Everyone Is a Caregiver

At UMass Memorial Health, everyone is a caregiver – regardless of their title or responsibilities. Exceptional patient care, academic excellence and leading-edge research make UMass Memorial the premier health system of Central Massachusetts, and a place where we can help you build the career you deserve. We are more than 20,000 employees, working together as one health system in a relentless pursuit of healing for our patients, community and each other. And everyone, in their own unique way, plays an important part, every day.

This position administers and supports the facilities management program ensuring compliance with regulatory and The Joint Commission accreditation standards as well as the hospital’s space planning and project and departmental budgeting function for HealthAlliance-Clinton hospital. This position works in collaboration with Facilities Management and Public Safety Management.
Administers the department’s purchasing expenditures from quotes through receipt, as well as administers budgets for engineering, grounds, plant operations and public safety. Works independently tracking and supplying data to management, as well as working in a team environment with input to department project plans.

I. Major Responsibilities:
1. Prepares comprehensive capital planning plans for management, including resources, schedules and budgets for construction and maintenance projects, and Public Safety plans. Monitors project plans, schedules, budgets and expenditures bringing concerns to Facility Management.
2. Assists department management in the development of Capital Projects budgets, and annual department operating budgets. Monitors and researches variances to budgets and reviews with department management. Assists in the processing of Capital Requests while working directly with Finance on the fiscal year’s capital budgets and cost center tracking.
3. Develops and maintains vendor relationships. Obtain bids for vendor services and service agreements following hospital policy. Works with legal on standard service agreements. Ensure vendor services are performed timely and properly bringing concerns to management. Reviews vendor invoices and tracks to budget plans.
4. Manages space program through maintaining and developing CAD plans for hospital and other locations as assigned. Develops conceptual layout plans and designs for planning purposes, as well as maintaining/updating architect floor plans as assigned. Maintains drawings and square footage reports ensuring project requirements, decisions and objectives are documented and are up to date.
5. Coordinates building space allocations requests/layouts as submitted for new hires, moves, department changes or new requirements. Serves as a member of the Space Committee providing research and recommendations for consideration by management. Schedules and coordinates programs for facility maintenance, repair, space allocation, renovation and/or remodeling.
6. Administers hospital furniture standards per designer specifications to ensure hospital furniture has consistency and balance within departments.
7. Maintains all associated documents and computer tracking systems for Joint Commission Statement of Conditions (SOC) and all improvements. Ensures accuracy and timeliness of documents and explains source documents as required. Collects documentation for the Joint Commission Environment of Care program.
8. Coordinates various mock surveys of Joint Commission and Life Safety regulations. Prioritizes follow-up items from these surveys to improve the environment.
9. Prepares various statistical, operating, safety, and financial reports used for planning and decision making. Responsible for accurate tracking and report generation for the timely completion of all improvements. Tracks, analyzes, and reports project, realty and departmental budgets and variances as needed. Creates and submits monthly reports related to work for the Realty Corporation, Capital projects and departmental spend. Provides additional analyzes as required.
10. Provides management reports and assists with scheduling, implementing, and tracking PM schedules within the Facilities Work Order System working with Facility Management. Adds new standards as warranted.

II. Position Qualifications:

License/Certification/Education:
Required:
1. Bachelor’s degree in Facilities, Space Planning/Design, Project Management or related field

Experience/Skills:
Required:
1. Minimum five (5) years of related job experience
2. Excellent communication, interpersonal and organizational skills
3. Proficient in MS Office, including Excel spreadsheets
4. Able to work independently in a team environment showing judgment and initiative to accomplish job duties
5. Able to work with others to resolve problems and address requests
6. Self-motivated and great time management and multi-tasking skills
7. Ability to prepare business reports, correspondence, guidelines, and procedure documentation
8. Able to read, write and speak clearly in English
9. Knowledge of preventative and corrective maintenance programs, facilities resource planning, managing the central utility plant, capital planning, master planning, capital project management

Preferred:
1. Knowledge of CAD software
2. Scheduling, budget management, and department administration experience

Unless certification, licensure or registration is required, an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements.

Department-specific competencies and their measurements will be developed and maintained in the individual departments. The competencies will be maintained and attached to the departmental job description. Responsible managers will review competencies with position incumbents.

III. Physical Demands and Environmental Conditions:

Constantly:
- Repetitive movements, working indoors, color vision
- Precise motor skills, hearing, vision
- Lifting 0-10 pounds

Frequently:
- Sitting, standing, walking, grasping, high stress level
- Carrying, pulling, pushing 0-10 pounds

Occasionally:
- Pushing, pulling, twisting, climbing, balancing, bending, kneeling, reaching, working outdoors, temperature extremes
- Lifting, carrying, pulling, pushing 10-10 pounds

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

We’re striving to make respect a part of everything we do at UMass Memorial Health – for our patients, our community and each other. Our six Standards of Respect are: Acknowledge, Listen, Communicate, Be Responsive, Be a Team Player and Be Kind. If you share these Standards of Respect, we hope you will join our team and help us make respect our standard for everyone, every day.

As an equal opportunity and affirmative action employer, UMass Memorial Health recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives and backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, protected veteran status or other status protected by law.

If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at talentacquisition@umassmemorial.org. We will make every effort to respond to your request for disability assistance as soon as possible.

About Us:

At UMass Memorial Health, everyone is a caregiver. No matter their responsibilities or title, every employee or "caregiver" fills an important role for our patients and their families every day. Who is a caregiver? It's not just the person who delivers the care. It's all the people who make it work ... and make it better. Caregivers give everything that helps patients heal, from expertise to extra attention. They give clean, comfortable rooms. Fast, accurate answers. And an easier, less stressful experience. They give warm, reassuring smiles, and helping hands. We are more than 16,000 employees, working together as one health system in a relentless pursuit of healing for our patients, our community and each other. And everyone, in their own unique way, plays an important part, every day.