Executive Assistant Superintendent & Board at Puget Sound Educational Service District (PSESD) – Renton, Washington

Puget Sound Educational School District seeks an Executive Assistant – Superintendent and Board. Executive Assistant will be assisting the Superintendent in the daily operation of the ESD as well as the planning, implementing, directing and maintaining of ESD programs by providing a wide variety of complex and confidential administrative and secretarial support; analyzing requests and providing recommendations for action; and communicating information on behalf of the district and the governing board to its staff, other organizations, public agencies and governing bodies.

PSESD is one of nine regional educational agencies serving school districts and state approved charter and private schools in Washington. Serving over 39% of Washington’s K-12 public school students, our agency provides critical services designed to ensure that our students are ready to enter school, achieve at high levels in the K-12 system, and succeed in postsecondary endeavors. We are committed to becoming an Antiracist Multicultural Organization driven by equity in education. To learn more about PSESD, visit www.psesd.org/about-psesd.

This job reports to Superintendent

Open until filled, complete application by best consideration date of Wednesday, October 1, 2025. Interviews are tentatively scheduled for October 16 and October 17.
Essential Functions

• Compiles data from a variety of sources for the purpose of complying with financial, legal and/or administrative requirements.
• Coordinates a variety of activities on behalf of the Superintendent and Board for the purpose of ensuring availability of facilities, equipment and/or accommodations and delivering services in compliance with established guidelines.
• Coordinates with external partner organizations and agencies for the purpose of scheduling and supporting meetings and events.
• Embodies the principles and practices that form our culture and commitment to becoming an Antiracist Multicultural Organization for the purpose of meeting the Agency’s End: Success for Each Child and Eliminating the Opportunity Gap by Leading with Racial Equity.
• Evaluates situations involving staff, students, the public, etc., for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
• Maintains a variety of manual and electronic documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance with district, local, state and federal regulations.
• Monitors assigned district activities and/or program components for the purpose of coordinating activities and ensuring compliance with established financial, legal and/or administrative requirements.
• Orders department supplies and equipment for the purpose of ensuring availability of items as needed.
• Prepares a wide variety of written materials for the purpose of documenting activities, providing written reference and/or conveying information.
• Processes invoices for payment and performs record keeping for the purpose of supporting the Superintendent and Board office functions.
• Provides administrative support for monthly board meetings, periodic board work sessions, and retreats, including compiling agendas, for the purpose of ensuring effective governance and compliance with organizational requirements.
• Provides administrative support to other ESD programs and departments for the purpose of supporting critical events and meetings.
• Researches a wide variety of topics for the purpose of providing information and/or recommendations for action.
• Responds to a wide variety of calls, concerns and/or complaints for the purpose of resolving problems, providing information and/or referring to appropriate personnel.
• Serves as a liaison to committees and/or organizations for the purpose of conveying and/or gathering information required for ESD operations.
• Supports the Superintendent for the purpose of providing assistance with their administrative functions.

Other Functions

• Assist other personnel as may be required for the purpose of ensuring an efficient and effective work environment.

Job Requirements:

Skills, Knowledge, and Abilities

SKILLS are required to perform single, technical tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: See competencies under Abilities below.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and analyze situations to define issues and draw conclusions. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: See competencies under Abilities below.

ABILITY is required to schedule a number of activities, meetings, and/or events; often gather, collate, and/or classify data; and consider a number of factors when using equipment. Flexibility is required to work with others in a wide variety of circumstances; analyze data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a diversity of individuals and/or groups; work with data of varied types and/or purposes; and utilize job-related equipment. Problem solving is required to analyze issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited to moderate.
ACCURACY AND ATTENTION TO DETAIL: Ensures work is thoughtfully completed, accurate, and error free to the highest degree possible.

CREATING A SUPPORTIVE WORKPLACE: Demonstrates respect and empathy when interacting with people. Listens to ideas, issues and suggestions with an open mind. Offers support, flexibility and guidance when others are balancing differing priorities.

FUNCTIONAL/TECHNICAL SUBJECT MATTER EXPERT: Possesses required functional/technical knowledge and skills to perform job responsibilities. Demonstrates active interest and ability to maintain level of knowledge and enhance and apply new functional skills.

PLANNING, ORGANIZATION, AND PRIORITIZATION: Assesses the work to be performed, and considers how it should be organized and accomplished, with appropriate priorities and realistic time parameters.

TEAMWORK: Works collaboratively with others to achieve shared goals and make decisions.

• Associate’s degree in a job-related field with executive-level administrative experience, or High School Diploma/GED with progressively responsible related experience
• Demonstrated ability to apply an equity lens in decision-making and daily work practices
• Professional experience managing multiple projects in a fast-paced environment, including meeting and event coordination, budget tracking, and staff oversight
• Strong writing, editing, proofreading, and communication skills with attention to detail and accuracy
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint), SharePoint, virtual collaboration platforms (e.g., Teams, Zoom), and website/content management tools
• Experience inputting, managing, and analyzing data in spreadsheets and/or databases
• Familiarity with customer relationship management (CRM) or database systems, website/content management, and contract administration
• Ability to build and maintain effective working relationships with internal staff, external partners, and community partners

• Experience using BoardDocs or similar board governance platforms (e.g., OnBoard, Convene, BoardPro, BoardEffect) to manage agendas, board books, documents, and meeting workflows

• Professional experience supporting elected officials, governing boards, or similar leadership bodies, including preparing agendas, minutes, and confidential materials
• Demonstrated ability to navigate sensitive issues with diplomacy and discretion while maintaining professional relationships with board members, elected officials, and community partners
• Experience planning and supporting executive-level or high-stakes events, including hybrid (in-person/virtual) formats, with strong skills in proofreading, editing, and multi-project management