Technical Administrator at C&S Companies – SeaTac, Washington

At C&S Companies, we believe work environment, culture, and the opportunity to learn and grow are key elements when considering a new job. We are just the right size to provide the resources and support you need without the burdensome bureaucracy of a large corporate environment. To that end, we foster a family-friendly and supportive workplace; collaborative and employee-focused with an emphasis on quality, integrity, trust, fun, and accountability.

We promote personal and professional growth by cultivating and sustaining a safe, inclusive atmosphere where everyone feels a sense of belonging. By encouraging employees to bring their whole selves to work, we create a diverse and equitable environment where all our voices are heard.

C&S is currently seeking a Technical Administrator for our Sea-Tac office. This is a full-time position. The Technical Administrator performs various office activities for the Sea-Tac regional office group staff of 5-15 people and is an essential contributor to maintaining workflow and quality processes. The applicant should have the ability to take initiative, take ownership of assigned tasks and have a strong attention to detail. This position provides administrative support to internal customers as well as to external clients.

Job responsibilities include:

• Works with the Aviation Team to complete a number of tasks with the weekly production work, design and construction administration support for projects.
• Manages project data, including project submittal logging and processing; project closeout documentation; preparation of meeting minutes and project report updates; and supervisor-directed communication with clients and sub-consultants.
• Prepares a variety of documents, including reports, technical specifications, graphs and charts, presentations, and templates.
• Maintains project databases, including staffing, deliverables and due dates.
• Enter projects into internal accounting system for supervisor and group/office staff.
• Assist in the preparation of technical proposals. Assists with bid solicitations and preparation of client recommendations.
• Assists the supervisor by working with managers to ensure manager reports are completed.
• Performs general word processing, emailing, copying, collating, scanning, and data entry.
• Gathers and delivers/scans mail, faxes and all other correspondence for the group/office.
• Coordinate delivery of contract documents, drawings, plans and specifications.
• Maintains calendar(s) and may make travel arrangements and prepare expense reports for supervisor, group and/or office staff.
• Plans office events and outings, and acknowledges staff milestones.
• Coordinates administrative support functions with supervisor for new hires and staff changes.
• Coordinates internal processes, tasks, schedules and activities with other groups.
• Identifies administrative needs and develops appropriate solutions or recommendations.
• Coordinates meetings, including meeting invites and distribution of agendas, preparing for and activating technology in conference rooms prior to meeting time, arranging for ordering/delivery of food, and making other necessary arrangements.
• Responsible for ensuring clean, neat reception area and conference rooms.
• Periodically provides back-up phone assistance to receptionist in main office.
• Completes other projects and duties as assigned by the supervisor.

Job Requirements

• Ideal candidate would have a BS/BA or associates degree or 10 years of successful relevant experience. Proficient with Microsoft Office Products, with emphasis on Word, Excel, PowerPoint, Teams, Zoom and Outlook.
• Demonstrated initiative taker and strong attention to detail.
• Ability to meet department needs while managing multiple priorities & initiatives.
• Ability to interact with all levels within the organization and work in a fast paced environment.
• Must be approachable, respectful, friendly, and willing to be an important stakeholder in the success and growth of the Sea-Tac office.

Estimated Compensation Range and Benefits

$34.00 - $36.00/hr*

*Actual compensation may vary based on related work experience, geographical location and market conditions, education/training, certifications, and other credentials, as well as applicable knowledge and skills.

Learn about our comprehensive Benefits

WHO WE ARE: C&S Companies is a national planning, design, and construction firm with more than 600 employees and growing. For more than 50 years we have been delivering critical infrastructure design, planning and construction services in aviation, civil/site infrastructure, construction and program management, construction/design-build, energy, environmental, facilities, architecture, planning, sustainability, and transportation. We have offices throughout New York State, California, Florida, Michigan, Arizona, Pennsylvania, Ohio, Washington, and Kentucky.