Department Coordinator in Valhalla, New York at Westchester Medical Center

Job Summary: The Department Coordinator will support the Chairman/ Director with his academic and administrative needs. The Department Coordinator will also coordinate the daily activities for the Department of Radiation Medicine.

Responsibilities:

• Responsible for coordination and oversight of Chair/Director’s administrative, clinical and academic schedules.
• Responsible for the preparation, distribution and maintenance of a physician on-call schedule.
• Responsible for physician and new hire onboarding efforts.
• Responsible for coordinating updates and changes to the departmental website.
• Maintains inventory and is responsible for procuring office supplies required for the department.
• Assists in department expense submissions to central administration.
• Maintains database for physician reimbursements, complete processing.
• Maintains a database for physician CME.
• Support the Chair with all academic and administrative needs.
• Support any needs for locum tenens.
• Liaise with the outpatient practice on referrals, patient needs, etc.
• Liaises with the Medical Staff Office and supports physician credentialing processes.
• Prepares documentation for faculty meetings.
• Responsible for taking minutes at meetings or arranging this responsibility to be done by others.
• Liaise with NYMC on faculty, student and resident paperwork, faculty appointment applications, etc.
• Coordinates medical student clerkships and visiting resident and fellow rotations in the department.
• Supports the onboarding of Faculty through NYMC systems .
• Coordinates the day-to-day activities of the department.
• Assist in the planning of conferences, symposiums, and outreach events.
• Performs other duties as assigned.

Qualifications/Requirements:

Experience: 2 years in administration, required.

Education: Associate’s degree, required. BS/ BA, preferred.

Licenses / Certifications: N/A

Other: