Human Resources Generalist in Austin, Texas at Shalom Austin

Compensation

We’ll pay you an annual salary of $50,000 to $55,000.

About the Job

The HR Generalist is responsible for performing a variety of HR duties, including overseeing payroll, benefits administration, and compliance with federal and state regulations. The role also includes managing the 403(b) plan, assist with coordinating and supervising the internship program with a local high school, and ensuring the smooth operation of HR functions to support the organization’s overall goals.

You’ll wow us by masterfully performing the following key duties and responsibilities:

Essential functions:

Payroll Administration:

• Manage and process payroll using Paylocity, ensuring accurate and timely payroll distribution.
• Coordinate with Senior HR Director, Chief Experience Officer (CXO) and Chief Financial Officer (CFO) to reconcile payroll and resolve any discrepancies.
• Respond to payroll-related inquiries from employees.

Benefits Administration:

• Oversee the company’s 403(b) retirement plan, including employee enrollments, timely contributions, and compliance with plan requirements.
• Administer health, dental, and vision benefits, ensuring accuracy in employee elections and deductions.
• Manage open enrollment periods, providing employees with the necessary information.
• Respond to benefit-related inquiries from employees with assistance from Senior HR Director when needed.

Internship Program Coordination:

• Serve as primary point of contact for internship applicants, school officials (Business Practicum Teacher), and the internal Shalom Austin team.
• Manage the schedule for the internship program to ensure it runs smoothly.
• Assist Senior HR Director with reviewing internship applicants and selecting interns.
• Ensure interns are onboarded properly, tracked through the program, and receive necessary mentorship and feedback.
• Complete evaluations for interns sent by Practicum Teacher every 9-weeks.

General HR Functions:

• Assist with employee onboarding, including preparation of new hire documentation and orientation.
• Administer employee records, ensuring accuracy and compliance with legal and company requirements.
• Support performance management processes, including tracking reviews, performance feedback, and professional development opportunities.
• Coordinate and maintain compliance with company policies and applicable employment laws.
• Serve as a primary point of contact for employee inquiries addressing questions about benefits, company policies, and procedures with timely and accurate information.
• Serve as a primary point of contact for worker’s comp and employee injuries, addressing questions and completing documentation for insurance company.
• Monitor and manage the HR inbox, ensuring prompt and professional responses to employee and management inquiries.
• Assist in organizing HR-related events, including meetings, staff celebrations, and team-building activities.
• Collaborate with the Employee Experience Manager to plan, prepare, and order service awards for staff meetings and recognition events.
• Generate monthly reports from Financial Edge, reconcile the HR budget, and review any discrepancies with the Senior HR Director.
• Oversee and maintain the HR supply closet, conducting regular inventory checks for items like service pins, staff shirts, and other recognition materials.

Compliance & Reporting:

• Ensure compliance with all federal, state, and local employment laws and regulations.
• Assist in preparing HR reports and data analysis as required.
• Conduct audits related to payroll, benefits, and other HR processes.
• Serve as primary point of contact for all 403b, Worker’s Comp, and other audits.
• All other duties as assigned.

• Bachelor’s degree or equivalent in related field.
• 1+ year of experience in HR
• Knowledge of Microsoft Office Suite
• Ability to multitask, strong critical thinking skills, excellent organizational skills, and attention to detail.

Preferred education and experience:

Proficiency in Paylocity preferred

APHR or PHR Certification

Supervisory responsibilities:

High School Internship program

Work environment:

Combination of remote and in-office

Our great benefits

• We’ll provide a FREE membership to the fitness and aquatics center, and offer you discounts on programs, including personal training.
• We are a learning organization! Our staff have regular opportunities for training and continuing education.
• We offer outstanding medical insurance coverage through Cigna, and we’ll pay over 80% of the premium cost of our base plan on your behalf.
• You will have the option to contribute to our 403(b) with and the opportunity for a company match.
• We provide life and long-term disability insurance, and we pay 100% of the cost for you.
• We will give you lots of paid time off. First-year employees receive: 18 days of paid time off, and more than 15 Jewish and Federal holidays.
• We’ll offer you up to a 50% discount for your kiddos in our amazing early childhood program, as enrollment allows.
• You will have access to our amazing Employee Assistance Program (EAP).
• We understand that you need a work/life balance and that you have commitments outside of the workplace, so we’ll do our very best to offer you some flexibility in your work schedule.
• Opportunity to work in a flexible hybrid environment (in-office and remote)
• We’ll provide you with the opportunity to make a difference in the Central Texas Jewish community every day.