Trade Marketing Coordinator in Calabasas, California at AmaWaterways, LLC

Salary Range: $26.00 - $28.00/ Hourly

SUMMARY: This role provides coordination and administrative support to the trade marketing team, serving as the central coordinator for all trade marketing plans managed by Marketing. Positioned between the marketing and sales functions, the Trade Marketing Coordinator manages trade plan requests in Asana, tracks and reconciles invoices against approved plans, and ensures marketing collateral and deliverables reach the sales team on time. Working closely with marketing and sales team members, this role helps integrate trade and direct marketing plans so both teams stay aligned, informed, and on schedule.

DUTIES AND RESPONSIBILITIES:

· Serve as the coordinator for all trade marketing plans managed by the Marketing team, maintaining plan details, timelines, budgets, and deliverables in a central, up-to-date view.

· Support incoming Asana requests related to trade plans, helping confirm briefs are complete, due dates are clear, and tasks reach the appropriate team members.

· Track and compare trade partner and vendor invoices against approved trade plans, flagging discrepancies, overages, or undelivered items and following up with stakeholders to resolve them.

· Ensure marketing collateral and deliverables are shared with the sales team on time, coordinating deadlines and communicating updates or changes as they arise.

· Support the integration of trade and direct marketing plans, helping align timing, offers, and messaging across channels so the two plans work together.

· Review trade and sales-facing marketing materials, including approach guides, the travel advisor portal, and sales and consortia materials, flagging outdated, inaccurate, or off-brand content for the appropriate owners and making minor corrections where appropriate.

· Act as a day-to-day liaison between Marketing and Sales on trade plan status, questions, and requested updates, tracking them through to completion.

· Support trade shows, sales events, and partner programs as needed, including logistics, materials, vendor communication, and attendee coordination.

· Prepare status reports, trackers, and meeting notes to provide visibility into trade plan progress, planned versus actual spend, and team priorities.

· Maintain project documentation, workflows, templates, and process guides to support consistent trade plan management across Marketing and Sales.

· Provide general administrative support to the Marketing team as needed.

· Perform other related duties as assigned by management.

COMPETENCIES: To perform the job successfully, an individual should demonstrate the

following competencies:

· Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.

· Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.

· Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.

· Project Management - Develops project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and budget; Manages project team activities.

· Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.

· Cost Consciousness - Works within approved budget; Develops and implements cost saving measures; Contributes to profits and revenue; Conserves organizational resources.

· Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.

PHYSICAL DEMANDS: The physical demands described here are representative of those that

must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform

essential functions.

While performing the duties of this job, the employee is occasionally required to walk, stoop,

kneel, crouch or crawl. The employee is frequently required to stand, reach with hands and arms. The employee is continually required to sit, use hands to finger, handle or feel; talk or hear.

The employee must frequently lift and/or move up to 10 pounds. The employee must occasionally lift and/or move up to 45 pounds.

Specific vision abilities required by this job include close vision and color vision.

WORK ENVIRONMENT: The work environment characteristics described here are

representative of those an employee encounters while performing the essential functions of this

job. Reasonable accommodations may be made to enable individuals with disabilities to perform

the essential functions.

The noise level in the work environment is usually moderate.